Administrator

Description

To provide high-quality administrative support to the Health, Safety, and Environmental (HSE) Operations Director, HSE team, and wider Project Management Teams across the business. This role ensures the effective coordination and delivery of health, safety, and environmental activities in line with company standards and industry best practice.

• Participate in company performance appraisals and contribute to continuous improvement across individual, team, and organizational performance.
• Prepare correspondence, documents, reports, and presentations to specification using a variety of media.
• Participate in team and business meetings as required.
• Coordinate HSE activities in accordance with business management systems and current best practices, ensuring compliance with ISO 14001 and ISO 45001 standards.
• Maintain HSE document control systems and provide support to project-based teams where required.
• Produce high-quality monthly HSE reports and performance summaries.
• Manage statutory notifications, including new project notifications and reporting of unplanned events.
• Report directly to the Company HSE Manager and the HSE Operations Director.
• Update and maintain Walls documentation, policies, and procedures in line with current legislative and regulatory requirements.
• Manage business HSE KPIs and compile associated performance data and reports.
• Administer HSE Management App, overseeing corrective actions, unplanned event reports, and related functions.
• Undertake purchasing and financial administration duties as required, including processing invoices, requisitioning office supplies and equipment, and tracking costs.
• Lead the submission process for external HSE awards, promoting national recognition of the company’s safety performance.
• Plan and coordinate verification audits and certification activities with HSE organizations and accreditation bodies.
• Support the maintenance and continual improvement of ISO 14001 and ISO 45001 Management System accreditations.
• Maintain accurate electronic and paper-based records and filing systems.
• Liaise with the wider HSE team to ensure reports are completed, actions are closed promptly, and key performance indicators (KPIs) are consistently achieved.
• Manage incoming and outgoing mail.
• Engage fully in learning and development activities as directed by line management.
• Assist with the preparation of tender submissions.

Requirements

• Demonstrates initiative and a proactive, self-starting approach.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong attention to detail and high level of accuracy.
• Skilled in accurate data entry and transcription from forms to databases.
• Effective communicator, able to take direction, collaborate with others, and provide feedback where required.
• Competence in operating standard office equipment and IT systems (e.g., computers, telephones, printers, copiers).
• Previous administrative experience in Health, Safety, and Environmental functions (desired but not essential).
• Strong administrative skills, ideally gained within an office environment in the construction industry (preferred but not essential).
• Ability to follow and understand established processes and standard procedures.
• Prior experience in the construction sector is advantageous.

Benefits

An attractive rewards package, including pension scheme and other benefits will be available to the successful candidates.

Training + Development

Interview process

Visa Sponsorship

Security clearance