Executive Assistant/Project Manager

Overview

Provide executive admin and project management support to CEO.

Key Responsibilities

• file management
• stakeholder liaison
• travel coordination
• project management
• schedule management
• meeting coordination

Tasks

-Champion organized and confidential information flow through meticulous file and database management, including intuitive electronic filing systems. -Act as a key liaison and representative for the CEO with both internal colleagues and external stakeholders. -Arrange all aspects of business travel, ensuring smooth journeys from transportation to accommodation. -Serve as a high-level, confidential administrative ally to the CEO . -Work on special projects and company initiatives by establishing goals and objectives, outlining the project scope, managing timelines, monitoring project progress, tracking budgets, and providing regular updates to the CEO. -Drive execution by managing requests, vigilantly tracking action items, and ensuring key deliverables for the CEO are met by direct reports and support teams. -Spearhead the coordination of special projects and company initiatives, including finalizing and distributing reports. -Finalize and distribute business summaries and project reports. -Team up with fellow Executive Assistants to plan and execute large-scale corporate events, meetings, and conferences. -Mastermind the CEO’s dynamic schedule, expertly coordinating meetings, preparing essential materials, and providing proactive daily organizational support. -Orchestrate productive internal meetings by preparing insightful agendas, capturing minutes and action items, tracking attendance, and managing all logistics, including virtual workspaces, resource tools, room bookings, setup, and media support. -Contribute to Dillon’s corporate profile through active participation in professional associations and committees. -Support strategic financial oversight by coordinating the reporting of operating budgets and progress on business plan objectives and key results, including organizing quarterly team meetings.

Requirements

• 3-5 years
• ms office
• ai
• automation
• financial
• detail oriented

What You Bring

-Three (3) to five (5) years of experience in project and administration management. -The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities. -A variety of EFAP tools and online resources to support well-being are available to all employees. -You are a wizard of organization with an exceptional eye for detail, and you thrive on managing and prioritizing multiple tasks in a high-energy, fast-paced setting. -You are a natural at building positive working relationships and interacting professionally with individuals at every level. -Your written and verbal communication skills are outstanding; you can prepare and polish professional correspondence and materials with flair. -Prior experience in the fast-paced financial, start-up, or technology sectors is highly valued. -Possesses strong business acumen with the ability to analyze and interpret financial and business reports, ensuring the President receives thoroughly vetted and accurate information. -Craft and polish executive-level communications, impactful briefing notes, and compelling presentations -Creative, out-of-the-box thinking, a passion for automation, and a true enthusiasm for technology. -You are tech-forward and adaptable, passionate about leveraging a variety of tools to enhance efficiency, including advanced proficiency in the MS Office Suite and familiarity with emerging technologies like AI.

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Benefits

-Our employees can take advantage of a wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes. -We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities. -Comprehensive health benefits -Student loan repayment assistance with matching employer contributions -Learning and Development opportunities -Flexible work hours and hybrid working options -Wellness Subsidy -Employee share purchase plan -A competitive compensation package -Employee and Family Assistance program -Our employees can take advantage of reduced annual membership fees. -Generous retirement savings plan -Goodlife Fitness Corporate Membership -Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible and hybrid work options to help balance the competing demands of work and personal life. -Dillon is 100% employee owned and share ownership is open to all employees.

About Dillon Consulting Limited

-Specializes in engineering, environmental services, planning, and project management. -Has extensive experience working on large-scale infrastructure and development projects. -Serves both public and private sector clients across diverse industries and sectors. -Known for its expertise in water resources management, environmental remediation, and transportation planning. -Handles complex projects, often integrating cutting-edge technology and sustainable design solutions. -Provides tailored solutions that address both local and global challenges in urban development, energy, and utilities. -A trusted partner in delivering projects on time, on budget, and with a commitment to high-quality outcomes.

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