Commercial HVAC Project Manager

Overview

Manage all phases of commercial HVAC projects from planning to close-out.

Key Responsibilities

• schedule management
• procurement
• cost reporting
• submittal review
• site visits
• stakeholder management

Tasks

-Continuously maintains and helps grow strong relationships with our customers, vendors, and subcontractors -Updates all task agreements and purchase orders by following change order process -Responsible for the early release of time-sensitive, long lead time equipment and materials -Ensures no gaps are left in our scope of work and our retainage is released in a timely manner -Responsible for creating or reviewing purchase order drafts and task agreements created by APM and other team members -Works with the Pre-construction team to transition the project from estimating to project management most effectively and to meet the deadlines -Resolves scheduling issues that result from inclement weather or emergencies or other delays -Responsible for maintaining and updating accurate project schedule -Optimizes the use of organizational resources -Executes and delegates tasks outlined in the Preconstruction schedule -Trains and guides other team members -Builds cash flow projections for the entire duration of the project -Responsible for successful passing of all job site inspections -Directs and manages all aspects of the project. Responsible for controlling contract scope of work -Capable of and responsible for developing a detailed HVAC schedule in Microsoft Project -Manages job close out documentation: T&B, punch list, final job cost report to 100% -Responsible for execution of electrical verification -Responsible for accurate data collection, processing, and representation: costs, billings, schedule, budget, billing projections, scope of work -Makes decisions and executes tasks to maintain projects’ schedules and budgets -Responsible for processing, reviewing, and monitoring submittals, RFI’s, COR’s, transmittals, and all pertaining logs. Delegates the execution of these processes to APM to maintain the Preconstruction schedule -Monitors and controls risks identified in the Pre-construction phase -Responsible for keeping job folders clean and organized -Responsible for the timely processing and tracking of all CORs and COs -Initiates execution phase of the project by timely release and order of equipment, materials, and subcontractors -Executes task agreements and purchase orders to maintain project schedule -Facilitates subcontractor meetings to maintain and develop good working relationships -Manages projects net revenue of $10MM+ -Facilitates and holds frequent project progress meetings with Field Supervisors and APM’s -Responsible for ensuring standardization by following processes and holding accountability -Performs frequent site visits to monitor job progress, perform quality control, quality assurance, and ensure safety practices. Documents site visits with notes and pictures. All documents are saved in respective job folders. -Responsible for obtaining substantial completion date and project close-out activities -Calls in inspections per superintendent’s request -Responsible for securing all pricing to avoid unnecessary and preventable price escalations -Initiates, executes, and concludes buy-out process. See PM Manual/Buy-out Process -Responsible for detailed project review. See PM Manual/Job Review Process -Authorizes and monitors all “other direct costs” (crane, lift, etc.) including rental -Responsible for drafting accurate and detailed task agreements and purchase orders -Responsible for timely and accurate processing of invoices -Develops site logistics plan -Oversees job commissioning, scheduling of required personnel (included in site visits) -Responsible for timely and accurate job cost reporting -Responsible for maintaining high standards of safety by ensuring field operations follow all established S+P and GC processes -Review in detail all shop drawings and submittals prior to release to avoid and mitigate installation risks -Delegates buy-out functions to APM if needed -Responsible for the project team. Leads the team that is responsible for achieving the project objectives -Identifies and initiates early RFI’s -Documents and distributes lessons learned with all team members -Responsible for timely and transparent information processing and distribution -Schedules the delivery of materials and equipment to the job site -Responsible for the technical and financial sides of the project -Responsible for maintaining a positive billing balance -Coordinates project schedule with controls and startup to ensure all departments can perform effectively -Responsible for electrical confirmation, steel, sleeve and block out coordination and roof type, slope, and thickness -Responsible for the submittals process: collection, review, and distribution -Responsible for lift and rigging plans -Negotiates and executes written task agreements with subcontractors and manages the percentage of completion and pay application approval. Monitors overbillings by subcontractors. Responsible for accurate cost accrual of labor. -Keeps record of all important communications in Pre-Con phase by logging information in Vista, project workbook, saving emails in the job folder, and keeping meeting notes that pertain to APM’s duties and responsibilities -Participates and helps coordinate Preconstruction meetings with the project team -Responsible for developing site-specific safety plans -Responsible for change management - monitors, registers, and estimates possible cost impacts to the scope of work driven by drawing revisions, ASIs, unforeseen conditions, etc. -Builds a detailed project Schedule of Values. Responsible for obtaining GC’s approval of the SOV before it gets entered in Vista. -Responsible for final QC/QA checklists and successful start-up. Delegates responsibilities and allocates resources efficiently to ensure sthe uccessful completion of the project -Develops or helps the team develop Procurement schedule. Tracks and monitors. -Creates or delegates to APM to create marked-up drawings, redlining, overlay drawings in Bluebeam Revu -Responsible for establishing the SOW/lead-release form in conjunction with the procurement schedule -Actively participates in all project meetings -Continues to monitor and control project work and risks associated with final stages of the project: early start-up, warranty extension, warranty costs while in execution, budget, schedule, extended schedule, etc. -Coordinates pay requests with the controls department -Leads and manages project team and holds all team members accountable -Assists field superintendent in resolving all field issues and trade clashes as necessary -Review BAS control documents to gain a full understanding of control scope and sequence of operations -Works with the Preconstruction team to identify possible risks and develop a risk management plan through a detailed job review process (contingency log) -Responsible for submitting monthly billing drafts to the general contractor for pre-approval no later than the 15th of each month. Billings must be accurate. -Manages stakeholder engagement and manages communications

Requirements

• pmp
• hvac
• 5+ years
• ms project
• procore
• bluebeam

What You Bring

-Bachelor’s degree in construction, engineering, or related field preferred -Professional and courteous communicator: verbal and written -Proficiency in MS Office, MS Project, Adobe, Vista PM, Bluebeam Revue, Plan Grid, Procore, other GC required software, OneDrive, Google Docs, Google Sheets, ADP Workforce -Valid driver’s license and clean driving record -Strong problem-solving and research skills -Experience with driving financial results -PMP preferred -5+ years of experience in the commercial HVAC industry -Self-sufficient in daily operations that pertain to this position -Ability to present information in one-on-one and small group situations to general contractors, labor subcontractors, and the internal team -Ability to write moderately complex correspondence -Understanding of project management -Effective communication skills, prioritization, and organizational skills -Satisfies stakeholder expectations -Ability to interact effectively with general contractors, labor subcontractors and the internal team -Demonstrates organizational and leadership aptitude -Demonstrates working knowledge of company financial goals and how to build profitability -Demonstrates interdepartmental collaboration skills and the ability to manage cross functional relationships -Able to comprehend and speak English -Willingness to travel -Capable of prioritizing tasks and activities -Capable of effectively managing constraints -Has general knowledge of OSHA safety requirements -Ability to anticipate and be proactive to minimize conflict, problem field conditions, errors, and omission issues on drawings and specifications -Requires attention to detail in trades coordination -Ability to maintain confidential information and exercise discretion -Ability to read and comprehend complex instructions, correspondence, memos, drawings -Demonstrates ability to plan one to two years into the future effectively

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About Rogers Mechanical Contractors

-Evolved through a 1989 rebrand to focus on mechanical services. -Acquired R&D Mechanical Services in 2021 to enhance capabilities. -Specializes in HVAC and plumbing for mission-critical and e-commerce infrastructure. -Collaborates with top-tier general contractors on diverse projects. -Offers in-house design, engineering, and drafting for complex builds.

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