Project Assistant I

Overview

Admin and technical support for Terminal 2 East project at San Diego Airport.

Key Responsibilities

• change order
• cost verification
• rfi management
• document control
• log management
• invoice review

Tasks

-Reviews and monitors to ensure CORs and CSRs are addressed in a timely manner. Maintains all necessary logs in the project management system and or excel. -Manages the Contractors Change Order Request (COR) and Cost Schedule Verification Request (CSR) processes. Receive, record, review, transmit and track CORs and CSRs using Airport’s project management system. -Prepares written directive and cost substantiation letters. -Preparing and distributing staff reports and checklists. -Researching and assembling information for records and reports. -Reviewing invoices for conformance with contract provisions. -Creates Meeting Invites and provides support in preparation and distribution of meeting announcements and meeting notes. -Compiles, records, transmits for reviews, monitors review process, and tracks contract close out documents (O&M manuals, Certificates, as built and record documents, etc.). -Maintains appropriate logs in excel, Prolog and the Authority’s Project Management System. -Manages the Request for Information (RFI) submittal and design deliverable process including shop drawings, product data, product samples, test reports, design bulletin, and plan revision process. Receive record, review, transmit and track through resolution of the task. -Prepares documents including correspondence utilizing Airport Authority Processes for signatures. Distributes project documents, maintains project document logs.

Requirements

• 5+ years
• project management
• microsoft office
• class c
• high school
• tsa clearance

What You Bring

-5 years of increasingly responsible technical, or administrative assistant/support experience, or an equivalent combination of training and experience required. -2 years of facilities or construction industry’s project management system utilization experience preferred. -Must be proficient with Microsoft Word, Excel, Outlook, and PowerPoint. -A valid Class C driver’s license and the ability to maintain eligibility under the Airport Authority’s Authorized Drivers Program. -HS + 6 years of relevant experience or demonstrated equivalency of experience and/or education -Successful clearance of TSA background check and drug/alcohol screening is a prerequisite working at the airport.

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Benefits

-Sponsorship is not offered for this position.

About Aecom

-Launched as a bold independent infrastructure consultancy from a merger of five legacy firms dating back over a century. -Handles everything from geotech to electro-mechanical systems, as seen in the award-winning Romaine Hydroelectric Complex in Canada. -Guides projects through every lifecycle stage in transportation, buildings, water systems, energy, and environmental sectors.

Sector Specialisms

Visa Sponsorship

-sponsorship is not offered for this position.

Security Clearance

-successful clearance of tsa background check and drug/alcohol screening is required.