Accounts Payable Coordinator

Overview

Manage full-cycle accounts payable for multiple entities, vendor relations, and month-end reporting.

Key Responsibilities

• invoice coding
• payment processing
• reconciliations
• vendor management
• month-end
• ap reporting

Tasks

Process employee expenses, credit card statements, and petty cash transactions. Participate in process improvement initiatives to streamline AP workflows. Maintain accurate digital filing systems. Generate AP reports and reconciliations for management. Prepare and maintain supporting documentation for audits. Prepare cheque runs, EFTs, and payment packages for review and authorization. Are you detail-oriented, organized, and passionate about accuracy in financial processes? We’re looking for an Accounts Payable Coordinator to manage full-cycle AP across multiple entities and play a key role in maintaining vendor relationships and supporting month-end reporting. Oversee AP mailboxes and respond to vendor inquiries. Ensure compliance with corporate policies, industry regulations, and tax rules. Support month-end close processes and deadlines. Manage online portals (i.e. Credit Cards, Utilities) Assist with ad hoc financial analysis or reporting requests. Maintain vendor records and support new vendor setup processes. Collaborate with project managers, accountants, and finance leaders to ensure timely approvals and payment accuracy. Complete bank, GL and intercompany reconciliations where applicable. Perform vendor statement reconciliations, ensuring data is as up to date as possible. Resolve invoice discrepancies and escalate disputes as needed. Accurately code, cost, and enter invoices and receipts into accounting systems.

Requirements

• cmic
• jonas
• excel
• accounting degree
• 1-3 yrs
• construction

What You Bring

Technical Skills If you have experience in the construction industry and are familiar with ERP systems like Jonas Premier or CMiC, we’d love to hear from you! The Accounts Payable Coordinator is responsible for managing full-cycle AP processes across multiple entities, ensuring accurate and timely invoices and payment processing. This role plays a key part in maintaining vendor relationships, ensuring compliance with financial policies and regulations, and supporting month-end reporting and reconciliation activities. Working closely with project managers and senior accounting, the AP Coordinator will contribute to process improvement initiatives and uphold the integrity of financial data through diligent documentation and reconciliation practices. Experience in the construction industry and familiarity with ERP systems such as Jonas Premier and CMiC are considered strong assets. Strong Microsoft Excel skills (formulas, sorting, data entry accuracy). Experience with ERP/accounting software (CMiC is an asset). Communication & Interpersonal Skills Organizational Skills Diploma or degree in Accounting, Finance, or a related field preferred. Understanding of tax codes (GST/HST/QST) and applicable provincial/federal requirements. Problem-solving and discrepancy resolution skills. Strong time management and ability to meet tight deadlines. Professional and clear written/verbal communication with internal teams and vendors. Ability to manage high-volume invoice processing. Detail-oriented with high accuracy in data entry and reconciliations. 1–3+ years of full-cycle AP experience; construction industry experience is a strong asset. Proactive, self-starter attitude with ownership of assigned tasks. Capable of prioritizing tasks in fast-paced, high-volume environments. Ability to manage sensitive information with confidentiality.

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Benefits

Full-cycle accounts payable for multiple entities. Join Our Team as an Accounts Payable Coordinator!

About Reimar Forming & Construction

-Founded with a vision to lead the construction sector with precision and innovation. -Over the years, the company has successfully delivered projects in both public and private sectors. -Specializes in forming and construction services, offering a full range of solutions from start to finish. -Focused on building sustainable infrastructure for industries including residential, commercial, and industrial sectors. -Known for tackling complex and large-scale projects with a commitment to quality and efficiency. -Proudly serving a diverse range of clients, from governmental to private enterprises, with a reputation for excellence.

Sector Specialisms