Office Assistant

Overview

Manage office upkeep, supplies, events, and front‑desk support in Gensler's Oakland office.

Key Responsibilities

• room upkeep
• it support
• event support
• front desk
• kitchen upkeep
• program support

Tasks

-Conference rooms: Take ownership of the upkeep organization and cleanliness of all meeting spaces (including wiping down tables and dusting shelving). -Light IT for employees needing desk set up assistance. -Events assistance. Help by ordering items and offering general assistance to event teams. -Work closely with the Workplace Experience Manager to help with the general upkeep and appearance of office as needed. -Partial coverage of front desk, including phone duty , and assisting clients and vendors on the phone and in person, and shipping/receiving assistance. -Kitchen maintenance. Take ownership of the upkeep, cleanliness and supplies for our kitchen making sure it is a functional and inviting place for employees. -Support the Workplace Experience Team with office wide initiatives, events, organization, culture, processes, and systems

Requirements

• 3+ years
• corporate
• customer service
• professional
• organized
• team player

What You Bring

-The hours are 7:30am-4:30pm with availability to assist with after hours events as needed. -Similar experience in a corporate environment and/or high standard customer service experience preferred. -Must be polished and professional. -3+ years of experience in an administrative capacity. -Must be organized, self-motivated, and proactive. -Must be friendly and natural a team player.

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Benefits

-Potential for growth with more office management type responsibilities as you gain experience. -Storage areas. Assuring our storage rooms are well stocked, organized and clean. -Copy room maintenance. Our copy room is an important part of our office with lots of activity. You will help assure the room is clean, and all supplies are stocked and organized.

About Gensler

-Committed to creating impactful environments through design and architecture. -Operates at the intersection of architecture, design, and strategy to shape inspiring spaces worldwide. -Renowned for its collaborative approach, delivering innovative solutions across industries. -Known for transforming cities with urban planning expertise and enhancing user experiences through interior design. -Portfolio includes high-profile commercial skyscrapers, cutting-edge residential developments, and dynamic mixed-use spaces. -A pioneer in embracing new technologies and integrating sustainable practices to create future-ready environments. -Designs for Fortune 500 companies and cultural institutions, blending functionality with aesthetic appeal. -Iconic projects include the Salesforce Tower in San Francisco and the Shanghai Tower in China.

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