Receptionist/Office Administrator

Overview

Assist Business/Office Manager with admin, accounting, and operational support tasks.

Key Responsibilities

• audit support
• job setup
• contract billing
• accounts receivable
• purchasing support
• equipment reporting

Tasks

-Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements. -Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated. -Assist with large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness. -Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.). Depending on work location -Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating, Construction and Construction Materials to ensure efficiency and accuracy of office needs. -Assist with various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements. -Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location. -Assist field operations with informational inquiries to ensure productive work environment. -Responsible for assisting in day-to-day administrative and basic accounting functions of the business unit to ensure accurate, efficient and timely processes.

Requirements

• excel
• word
• high school
• jws
• 0-2 years
• problem solving

What You Bring

-10 key by touch. -Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel. -Ability to work independently. -0-2 year administrative and office experience -Detailed knowledge of company operations, organizational procedures, and personnel. -Detail oriented and excellent organizational skills. -High School diploma or equivalent required. -Ability to problem-solve. -Ability to work well under pressure. -Ability to abide by Granite’s Code of Conduct on a daily basis. -Must demonstrate ethical and professional business practices. -Ability to handle multiple tasks and respond with a sense of urgency as required. -JWS Material Billings System (preferred). -Must have effective verbal and written communications skills.

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About Granite Construction

-Operates as a nationwide leader in construction and infrastructure. -Tackles major transportation, water, and commercial projects with a rich history in shaping vital infrastructure. -Delivers projects that span highways, bridges, tunnels, and water systems, transforming landscapes and cities. -Specializes in both heavy civil and commercial construction, providing integrated services from design to completion. -Known for managing complex, high-impact projects, often taking on the toughest challenges in the construction industry. -Financially stable and performs well in both private and public sectors, backed by decades of experience. -Projects contribute to significant U.S. infrastructure advancements, including major transit upgrades and water conservation initiatives.

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