Senior Administrative Specialist

Overview

Provides admin support for complex projects, licensing, and regulatory tasks.

Key Responsibilities

• licensing management
• data analysis
• database maintenance
• report preparation
• document filing
• calendar coordination

Tasks

-Provides support and logistics for regulatory inspections. -Maintains and submits regulatory facility licenses, renewals, modifications, permits, and supporting licensing documents for various agencies. -Works closely with other administrative positions in a collaborative manner, including occasional coverage for others during absences. -Prepares and distributes routine reports following established procedures and protocols. -Appropriately handles routine inquiries and exercises appropriate judgment in escalating issues to team members or managers as needed. -Utilize specialized office equipment such as VoIP telephone, teleconference hook-up, and multifunction printers to complete tasks -Accurately maintains electronic databases, files, shared virtual drives and other information repositories. -Develops, distributes and files memos, letters, presentations, and regulatory documents such as inspection reports, certificates, orders, and correspondence. -Operate computer systems and programs such as Microsoft Office, Adobe or similar program -Performs general administrative duties such as receive fax/letters, answer routine questions, locate and furnish information, organize and maintain files, order supplies, maintain regulatory posting notices, and follow up on pending matters. -Proactively supports a manager and team by prioritizing and completing multiple activities; typically, within deadlines. -Manage and analyze business data, including data monitoring, tabulation skills, generation of data, text and graphics for reports and presentations. -Maintains control of company proprietary, security and other sensitive information -Perform administrative tasks utilizing a high level of accuracy and attention to detail as facility licensing administration requires frequent correspondence to industry regulators. -Prioritizes, organizes, and follows-through on assignments in a timely manner. -Maintains and coordinates calendars, schedules meetings and appointments.

Requirements

• computer skills
• secretarial degree
• administrative
• regulatory docs
• manufacturing
• office equipment

What You Bring

-Ability to use computers proficiently to utilize internet, including Web-based applications and internet searches. -this role is restricted to U.S. persons (i.e., U.S. citizens, permanent residents, and other protected individuals under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3)) due to access to export-controlled technology. GE will require proof of status prior to employment. -OR a certification/degree from a secretarial program and Minimum of one year of Administrative/secretarial experience (includes positions such as office manager, secretary, administrative assistant, paralegal or equivalent). -Experience in successfully handling multiple managers and assignments highly desirable. -Additional college or professional training in a secretarial program is highly desired. -Minimum of 1 year of experience working with regulatory correspondence and technical documentation is highly desired. (Nuclear Programs) -Frequently works on complex projects -High School Diploma/GED or equivalent and Minimum of three years of Administrative/secretarial experience (includes positions such as office manager, secretary, administrative assistant, paralegal or equivalent). -Must be able to lift and/or push up to 20 lbs -Previous experience working with a large employer, in the manufacturing industry, and/or working directly with regulators. -Proficient use of various specialized equipment, including, but not limited to - telephone, voicemail, teleconference hook-up, computer scanners and presentation equipment. -GE Vernova will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

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Benefits

-Work overtime as needed

About Ge Vernova

-Traces roots back to Edison and Alstom, merging power, renewable, digital & financial wings. -Headquartered in Cambridge, MA, crafts large-scale gas turbines, SMRs, wind turbines, hydro and grid tech to fuel economies. -On the nuclear front, advancing small modular reactors (like BWRX‑300) in partnership with utilities and supporting semiconductor projects. -Wind prowess spans onshore, offshore and blade making—with key sites like Dogger Bank offshore and blade plants in Spain. -Electrification arm tackles grid stability: HVDC, transformers, storage, conversion, plus GridOS software powering smarter infrastructure. -Weaves finance and consulting through energy-infrastructure investments, funding solar farms to pipelines via GE Energy Financial Services.

Sector Specialisms

Security Clearance

-drug screen required prior to employment