Residential Property Administrator

Overview

Admin support for residential property management: tenants, leases, maintenance, vendors.

Key Responsibilities

• software updates
• maintenance dispatch
• lease renewals
• inspections
• vendor coordination
• tenant communication

Tasks

As a Residential Property Administrator at Equium Group, you will provide essential administrative support to the residential property management team. This role ensures the efficient day-to-day operations of residential assets by coordinating communications, maintaining records, and delivering exceptional service to residents, vendors, and internal stakeholders. -Maintain records of all service work and vendor invoices. -Update property management software with tenant, lease, and maintenance data. -Move in inspection with new tenants -Follow up on service completion and ensure tenant satisfaction. -Support community-building initiatives like community garden, park and play -Prepare and distribute lease renewal documentation, addendums, and amendments. -Manage the distribution and collection of access devices (keys). -Assist Property Manager with reporting, communications, and property-level documentation. -Report safety hazards and assist in emergency response coordination. -Issue notices of entry -Assist with tenant onboarding, including collection of documents, proof of insurance, proof of Utilities and key handovers. -Schedule regular unit inspections, move-in inspections, and maintenance work. -Confirm work completion -Prepare correspondence including notices, memos, and community updates. -Issue notices related to inspections, rent increases, and policy violations. -Handle escalated concerns professionally, ensuring prompt and effective resolution. -Provide a welcoming and respectful environment for residents. -Track lease expiration dates and coordinate timely renewals. -Liaise with approved contractors and service providers for quotes and service appointments. -Receive and log maintenance requests; prioritize and dispatch to vendors or internal technicians. -Follow up on lease renewals -Act as the primary point of contact for tenant inquiries, complaints, and service requests. -Assist in ensuring the property complies with local building codes, health and safety regulations, and landlord-tenant legislation.

Requirements

• alberta act
• communication
• microsoft office
• yardi
• detail-oriented
• admin experience

What You Bring

-Knowledge of the Alberta Residential Tenancies Act is a strong asset. -Excellent written and verbal communication skills. -Proficiency in Microsoft Office Suite and familiarity with property management software (e.g., Yardi, Buildium, AppFolio). -High attention to detail, discretion, and a client-first approach. -Strong organizational skills with the ability to multitask in a fast-paced, high-volume environment. -Minimum 2–3 years of administrative experience in a property management or real estate setting.

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Benefits

-Retirement savings plan with company match. -Opportunities for professional development. -Competitive salary -Comprehensive health, dental, and vision insurance. -Paid vacation time. -Life Insurance -On-site gym access.

About Equium Group

-dynamic firm specializing in delivering cutting-edge solutions for large-scale infrastructure projects -history of successful projects across various sectors, known for expertise in energy, utilities, and transport -portfolio includes both public and private sector projects, ranging from transportation networks to energy-efficient buildings -approach to design and project delivery incorporates innovation, technical excellence, and sustainable practices -reputation for managing complex projects with an emphasis on quality and safety -teams consistently exceed client expectations with tailored, practical solutions across urban developments to critical infrastructure -projects include transportation systems, utility networks, and energy-efficient commercial developments -ability to integrate diverse expertise across sectors, ensuring successful completion of multifaceted projects

Sector Specialisms