Technical Admin Production Assistant

Overview

Support workshop ops with SAP admin tasks and coordination for Defence maintenance.

Key Responsibilities

• maintenance planning
• work orders
• process improvement
• inventory management
• sap administration
• site coordination

Tasks

-Support planning and scheduling of maintenance activities, including work order management and Commonwealth Supply Customer Accounts (SCAs). -Contribute to continuous improvement initiatives across workshop operations and administrative processes. -Assist with daily workshop operations, ensuring smooth workflow and accurate documentation of work packages. -Prepare written work schedules aligned with ADF priorities and assist in maintaining Commonwealth systems. -Manage inventory records, prepare requisitions, and expedite repair parts for ADF fleets. -Perform SAP and office-based administrative tasks to support tradespersons and Defence personnel. -Coordinate site maintenance, subcontractor access, housekeeping, and consumables replenishment.

Requirements

• sap
• office 365
• class c
• ohs
• hazchem
• team player

What You Bring

-Ability to maintain accurate records, schedules, and information systems. -Proficient in SAP for maintenance and procurement, and skilled in Microsoft Office 365 (Word, Excel, Outlook). (essential) -Effective team player with the ability to motivate and support others. -Strong planning, organisational, and communication skills, with attention to detail in record-keeping and scheduling. -Proven administrative experience in a workshop environment, with knowledge of workshop flows, Hazchem, and OHS standards. (essential) -Current Australian State or Territory Class C Driver’s Licence. (essential) -Demonstrated initiative, integrity, accountability, and a proactive, can-do attitude.

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Benefits

-Potential for flexible working hours, plus 12 o’clock finish most Fridays, supporting a genuine focus on work/life balance. -Permanent, full-time (38-hour week) salaried position. -VenPerks: amazing discounts at over 450 retailers across Australia, including Woolworths, Coles, Booking.com, and Expedia. -Access to a variety of health and wellbeing initiatives, including discounted health insurance and our employee assistance program. -A dynamic, supportive, and inclusive team culture. -Ongoing mentoring, peer support, and regular training and development opportunities.

About Ventia

-Fused decades of engineering and service expertise into a single powerhouse. -Delivers end-to-end infrastructure services—from design and maintenance to decommissioning. -Typical projects include keeping hospitals, schools, and transport systems running, as well as building telecommunications networks and remediating contaminated land. -Specializes in defence, telecoms, transport, water and utilities, environmental works, and social infrastructure across public and private sectors. -Ensures 24/7 functionality of traffic, power, networks, and critical facilities.

Sector Specialisms

Security Clearance

-must be eligible for defence security clearance (australian citizen required).