Admin Executive

Overview

Provides high-level admin support to senior management and oversees office/factory operations.

Key Responsibilities

• office management
• travel coordination
• budget tracking
• stakeholder liaison
• compliance management
• record keeping

Tasks

-Manage and oversee general office & factory administration, including supplies, equipment, and facility management. -Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors. -Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting. -Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis. -Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance. -Liaise with vendors, service providers, and landlords for office-related requirements. -Follow up on employees’ training programs and maintain up-to-date training reports on a weekly or monthly basis. -Maintain and update company records, files, and databases. -Support HR in employee documentation, attendance records, and onboarding formalities. -Provide support to different departments regarding administrative and logistical requirements. -Ensure compliance with company policies, health & safety standards, and government regulations. -Handle correspondence, emails, and communication with internal and external stakeholders. -Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy. -Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards. -Provide general administrative support to different departments as required. -Oversee office requirements, including stationery, consumables, and equipment. -Manage petty cash, office budgets, and administrative expense reporting. -Assist in organizing meetings, preparing minutes, and following up on action items. -Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements. -Oversee medical and facility insurance and ensure timely annual renewal and updates. -Monitor employees’ monthly attendance reports and ensure proper filing and record-keeping monthly.

Requirements

• bachelor's degree
• sap
• microsoft office
• data analysis
• communication
• hr experience

What You Bring

-Bachelor’s degree in business administration, Management, or related field. -Strong organizational and multitasking skills. -Proven experience (2–4 years) in office administration or executive support role. -Problem-solving mindset with attention to detail. -Relevant HR or business/commercial degree. -Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage. -Outstanding verbal and written communication skills. Strong command over English speaking and writing. -Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions. -Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures. -A results-driven approach and a keen eye for detail. -Strong ability to generate reports and conduct data analysis, strong presentation skills -Proven experience in managing relationships with suppliers and stakeholders. -Good knowledge of health, safety, and security procedures. -Courses specialized in Human Resources Management or Administrative Affairs is preferred. -Proficiency in Microsoft Office. -Ability to work independently and handle confidential information. -Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). -Excellent communication and interpersonal skills. -Team player with strong organizational skills.

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About Nextracker Inc.

-Founded to revolutionize solar energy with cutting-edge tracker technology. -Provides advanced solar tracking solutions that maximize energy production and efficiency. -Works with utility-scale solar projects to deliver reliable and cost-effective power solutions. -Delivers engineering excellence with focus on durability, performance, and ease of installation. -Has grown to become a global leader in solar tracker systems, with projects across multiple continents. -Known for developing and deploying smart, automated solar trackers that adjust to the sun’s position. -Focuses on enhancing the sustainability and scalability of solar energy worldwide. -Pioneers in creating solutions that integrate seamlessly with existing grid infrastructure. -Constantly pushing the boundaries of solar technology to support a cleaner, greener future.

Sector Specialisms