Property Administrator (Contract)

Overview

Provides admin & accounting support for mixed-use property portfolio.

Key Responsibilities

• cheque processing
• ap invoicing
• ar reporting
• invoice generation
• rent roll
• billing system

Tasks

-Prepare and deposit all cheques and apply monthly rental cheques to tenants’ accounts and post to company software; -Collect and follow up on year-end certified/audited sales statements; -Review and provide accurate accounts receivable reports; -Review tenant leases and specific charges, discuss and correspond with tenants any outstanding balances and assist them in bringing their accounts up to date; -Code, verify and input accounts payable invoices in a timely manner consistent with the cheque run schedule and ensure all invoices are delivered to head office for payment; -Assist to verify year-end Tenant Realty Tax and CAM information for year-end adjustments’ -Analyze and act on monthly aged receivables report. -Embrace and pro-actively support BGO's culture of environmental sustainability, and corporate and social responsibility. -Provide tenant security deposit balance reports; -Provide recommendations with respect to write-offs and doubtful accounts; -Print and undertake initial review of Lease Review Checklists. -Generate miscellaneous invoices (i.e. Tenant Chargebacks, Percent Rent); -Review monthly rent Roll Change Report, distribute updated rent statements as necessary to reflect changes in Tenant’s rental charges; -Prepare and complete various monthly reports; -Communicate with Property Accountants on tenant issues; -Investigate overdue balances diligently; -Enter monthly tenant sales, prepare monthly sales reports, and distribute monthly Tenant Sales Ranking Reports; -Maintain billing system; -Prepare and provide tenant history/statements of account and ensure accuracy of posted rental charges and payment receipts; -Print and distribute annual rental advice notices, and year end adjustment notices’; -Prepare and reconcile monthly Visa transaction statements for the Property Manager; -Assist in the annual accrual process. -Review each of the property receivables reports weekly; -Communicate with accounting staff & vendors/suppliers/contractors as needed; -Investigate discrepancies. -Actively pursue any outstanding amounts in regards to Tenant rents and respond to Tenant’s inquiries; -Prepare demand letters where necessary in compliance with lease terms and follow up on further action;

Requirements

• accounting
• 3+ years
• excel
• word
• yardi
• business edu

What You Bring

-Education - Post-secondary business education preferred. -Experience - A minimum 3 years experience with an accounting/bookkeeping focus. A basic understanding of lease interpretation would be an asset. -Relationship Skills - Excellent oral and written communication skills; ability to develop and sustain cooperative working relationships; ability to exercise confidentiality; team player; self-motivated, displays enthusiasm and a desire to learn; professional. -Police Clearance – A criminal verification check is required for employment. -Organizational/Multi-Task Skills - Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes; accurate and detail-oriented; able to follow instructions. -Computer Skills - Advanced skills in Excel and Word; Yardi experience an asset.

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About Bgo

-Blends Canadian and American real estate legacies into a united powerhouse. -Operates a global lending platform offering real estate debt solutions alongside investment and property-management services. -Develops focused investment vehicles tailored to regional markets. -Maintains deep local expertise with offices in 13 countries, enabling nuanced market entry and execution in primary and secondary real estate markets. -Launched specialized units like BGO Cold Chain to unlock niche markets, such as modern cold-storage infrastructure for food-supply resilience. -Part of Sun Life’s alternative asset arm, it leverages SLC Management’s platform to scale co-investment and strategic-capital partnerships.

Sector Specialisms

Security Clearance

-police clearance (criminal verification) required.