Project Administrator

Overview

Provides administrative support for contracts, invoices, and project documentation.

Key Responsibilities

• client updates
• file management
• contract management
• invoice tracking
• database management
• call handling

Tasks

-Update customer on status of project via telephone, email, postal mail. -Maintain clear and consistent filing systems, both electronic and paper. -Receive quotes from subcontractors and prepares contracts. Once project manager approves quote, follows work order flow process. -Follow up with subcontractors regarding release of liens, invoicing, final billing. -Track invoices from subcontractor. -Supports Receptionist with phone calls and visitors. -Write contracts and invoices, providing necessary backup documentation, accurately. -Follow up with subcontractor to ensure satisfaction. -Sort and distributes incoming purchase orders, change orders, invoices, contracts. -Create and maintain databases, filing system, logs and reports necessary for the company or department to access quickly and efficiently. -Answer incoming phone calls regarding contracts/invoices, taking messages, forwarding calls, and taking the steps to attempt to resolve the issue without interrupting a manager or department member.

Requirements

• contract experience
• organised
• excel
• timberline
• writing
• 2-4 yrs

What You Bring

-Extensive contract experience in the construction industry. -Able multitask efficiently, highly organised, with strong attention to detail. -Demonstrates proficiency in Microsoft Office, Word, Excel and Prolog and Timberline. -Proven experience in writing, editing, communications. -Minimum of 2-4 years of relevant experience in the industry.

People Also Searched For

About Ips-Integrated Project Services

-Founded with the vision of delivering exceptional project solutions, the company is a trusted partner in the global construction and engineering sector. -From concept to completion, the company offers comprehensive services across various industries, including industrial, energy, infrastructure, and commercial sectors. -The company has a rich history of delivering large-scale, complex projects, with a focus on high-quality standards, safety, and sustainability. -Specializing in end-to-end project delivery, the company ensures that projects are managed efficiently, from initial planning through to construction and commissioning. -Notable for its ability to handle both small-scale and large-scale ventures, the company is recognized for its expertise in managing projects for major players in energy and industrial markets. -The company's deep technical expertise allows them to bring innovative solutions to life, working across sectors like nuclear, water resources, and heavy civil engineering. -With a solid track record in the design and build of cutting-edge facilities, the company stands out for its dedication to technical excellence and client satisfaction.

Sector Specialisms

Interview Process

-interviews are conducted in person or virtually with video required.