Description
contract management
crm reporting
excel reporting
vendor management
data analysis
meeting coordination
relationships, handle contracts and documentation, and ensure smooth day-to-day operations of the office.
The ideal candidate will provide comprehensive support to senior management, coordinate across project and finance teams, maintain client and consultant
- Handle confidential communication, reports, and documentation.
- Maintain and track all client, vendor, and consultant contracts.
- Coordinate internal and external meetings, prepare agendas, and follow up on action items.
- Support management with summaries and reports of key contractual obligations.
- Coordinate with the legal team for contract drafting, vetting, renewals, and compliance.
- Liaise with the project management team to track deliverables, milestones, and billing schedules.
- Coordinate with consultants (MEP, structural, design, etc.) for documentation and approvals.
- Assist in preparing project-related reports, invoices, and summaries.
- Assist in preparing presentations and business correspondences.
- Generate CRM-based reports and client insights for management.
- Data s Reporting
- Manage vendor relationships, office procurement, and maintenance requirements.
- Coordinate client communications, ensure timely follow-ups, and support the invoicing process.
- Prepare and maintain reports, trackers, and MIS using Advanced Excel (Pivot Tables, VLOOKUP, etc.).
- Follow up on client payments and coordinate with the finance team for reconciliation.
- Manage top management’s calendars, meetings, and appointments efficiently.
- Update and manage the client database using CRM tools.
- Ensure timely renewal of agreements and maintain an accurate contract database.
- Maintain systematic filing systems for all documentation and correspondence.
- Oversee daily administrative operations and ensure smooth workflow across departments.
- Analyze data for operational, financial, and project reporting.
Requirements
10+ years
bachelor's
ms office
excel
powerpoint
crm
We are looking for a proactive and detail-oriented commercial Assistant cum Office Administrator with proven experience in the construction, architecture, or interior
construction, architecture, or interior design firm (mandatory).
design industry. This position combines executive assistance, office administration, contracts management, and CRM operations, requiring a highly organized professional who can managemultiple priorities efficiently.
- Experience in contracts handling, CRM operations, and client/vendor coordination.
- Strong communication, coordination, and time management skills.
- Min 10 years of experience as an commercial / Office Administrator in a
- Bachelor’s degree in Business Administration, Management, or a related discipline.
- Ability to maintain confidentiality, accuracy, and professionalism at all times.
- Advanced proficiency in MS Office, particularly Excel and PowerPoint.
- Excellent organizational and multitasking abilities with a proactive approach.
Benefits
Information not given or found
Training + Development
Information not given or found
