Facilities Manager (Schools)

Overview

Manage hard/soft facilities services for two schools, ensuring H&S and operational excellence.

Key Responsibilities

• stakeholder coordination
• sla management
• cafm administration
• compliance tracking
• safety oversight
• statistical reporting

Tasks

-Coordinate with internal and external stakeholders to meet service expectations. -Ensure all contract deliverables meet or exceed SLA and KPI targets. -Ensure smooth operation of CAFM systems and contract compliance documentation. -Provide efficient office and administrative support to the CM, Hard Services Manager, and wider team. -Attend and contribute to operational and client facing meetings. -Maintain contract documentation, service standards, and reporting procedures. -Ensure all sites are H&S compliant. -Maintain and update training matrices; arrange training and support Employee Development Reviews (EDRs). -Promote a culture of safety, security, and environmental responsibility. -Oversee recruitment and onboarding processes (e.g., ATRs, interviews, contracts). -Manage PayMech entries related to availability and performance shortfalls. -Coordinate vetting, DBS checks, and probation reviews. -Act as the main point of contact for on site teams and school leadership. -Provide support and leadership to operational teams and the Contract Manager. -Support the CM with statistical and incident reporting. -Take accurate meeting minutes and maintain internal communication standards. -Keep compliance trackers updated and accurate at all times. -Liaise with HR Shared Services and Finance on new starter details and contracts. -Oversee the FM operations across two school locations, ensuring high standards of service delivery.

Requirements

• microsoft office
• paymech
• cafm
• pfi contracts
• leadership
• h&s

What You Bring

At PRS, we're seeking an experienced and highly organised Facilities Manager (FM Manager). This key leadership role will support the Contract Manager (CM) by ensuring the effective delivery of both Hard and Soft FM services across the contract, with a strong emphasis on Health & Safety compliance, people management, and operational excellence. The successful candidate will be a hands-on, detail oriented leader, capable of managing day-to-day office operations while driving high standards and ensuring compliance with all policies and procedures. -Highly organised with a sharp attention to detail -Strong leadership and interpersonal skills -Experience in PFI contracts and/or school environments -Proficient in Microsoft Office and/or Google Suite -Familiarity with PayMech, CAFM systems, and general compliance processes -Ability to manage multiple priorities and work to deadlines -Strong administrative and coordination background -Effective report writing and documentation -Knowledge of FM operations within a contract based environment -Understanding of P&L statements and financial reporting -Problem-solving mindset with analytical thinking -Experience working across various levels of staff and management -Knowledge of H&S legislation and compliance (e.g., COSHH) -HR process experience, including onboarding and training -Excellent communication and client-facing abilities

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Benefits

Salary - £40,000 - £45,000 on-site

About Prs

-Founded with a vision to connect talent with opportunities in the construction and engineering sectors. -Specializes in sourcing skilled professionals for both permanent and temporary placements. -Has worked on major infrastructure and development projects globally, providing essential workforce solutions. -Offers recruitment services for various sectors, including energy, transport, and utilities, across multiple regions. -Is recognized for its expertise in handling large-scale projects, ensuring quality recruitment to meet demanding timelines. -Has a reputation for successfully supporting the needs of clients in both the public and private sectors.

Sector Specialisms

Security Clearance

-dbs checks and vetting required for new staff -probation reviews included as part of onboarding