Project Accountant

Overview

Manage full-cycle project accounting for infrastructure and workforce development contracts.

Key Responsibilities

• project accounting
• zoho books
• invoice processing
• payroll administration
• wip tracking
• compliance management

Tasks

-Manage full-cycle project accounting by setting up projects in Zoho Books/Projects with proper cost codes, budgets, milestones, and subcontractor allocations. Oversee cost tracking, payroll allocations, billing, accounts receivable/payable, and general ledger activity to ensure financial accuracy and compliance. -Prepare and submit accurate invoices for prime clients and subcontractors in accordance with contract terms, agency requirements, and timelines. Coordinate with project managers to verify deliverable completion prior to billing and ensure all supporting documentation is included. -Assist with insurance administration by coordinating annual renewals, managing vendor COIs, and issuing certificates of insurance that meet client and contract requirements. Support workers’ compensation audits and maintain compliance records. -Maintain organized, audit-ready financial records in Zoho Books and Google Workspace. Ensure version control of contracts, amendments, and change logs, and provide documentation support for internal reviews, insurance audits, and external regulatory audits. -Liaise with project managers, subcontractors, and clients to resolve financial questions, confirm compliance with billing rules and City contract requirements, and present clear financial insights and recommendations to leadership. -Administer payroll and support financial close by processing bi-monthly payroll, managing deductions and reimbursements, posting payroll to the general ledger, and assisting with month-end and year-end close activities. Perform periodic bank and credit card reconciliations to maintain accurate records. -Contribute to high-impact infrastructure and workforce development projects that strengthen Philadelphia’s future -Track WIP and unbilled balances across active projects and prepare data for dashboards, variance analyses, forecasts, and leadership reports. Highlight risks or discrepancies and provide recommendations to support proactive decision-making. -Monitor accounts receivable by tracking client payments, reconciling balances, and leading collections through reminders, statements, and follow-up calls. Adjust balances for billing errors or credits, and maintain accurate documentation of expected payment dates. -Process vendor and subcontractor invoices by reviewing pay applications, validating insurance certificates and compliance documentation, and ensuring timely approval and payment of accounts payable. -Drive process improvements and staff development by creating SOPs, checklists, and training resources. Mentor project managers and junior staff on project accounting best practices, compliance requirements, and efficient financial workflows, while providing cross-training and backup support for continuity of operations.

Requirements

• zoho
• google
• excel
• cpa
• 3-5yrs
• project accounting

What You Bring

-Skills: Strong analytical and organizational skills with the ability to manage multiple projects independently. Proficiency with Zoho Suite, Google Workspace, and Excel. Strong communication skills and attention to detail with an audit-ready mindset. -Education: Bachelor’s degree in Accounting, Finance, or related field required; Master’s degree or CPA/CMA/CCA certification is a plus. -Experience: 3–5 years of accounting experience, preferably with project-based or government contract accounting. Experience with job costing, billing, AR/AP, payroll, and general ledger required. Familiarity with ECMS, grants, and audit preparation strongly preferred.

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Benefits

-Prime Fishtown location with free parking, bike-friendly facilities, and easy access to public transportation -Retirement planning with employer matching contributions -Professional certification bonuses (CPA, CMA, etc.) and leadership development opportunities -Generous time off, including 15 PTO days and 8 PDO days annually -Access professional development opportunities, including company-sponsored training and continuing education reimbursement -Comprehensive insurance: subsidized health, dental, and vision, plus company-paid life, AD&D, and disability coverage -Modern amenities including free on-site gym access and a convenient coffee shop in the building

About Rodriguez

-Began as a small civil engineering and geospatial firm in Philadelphia. -Specializes in water, sewer, stormwater, roadways, land development, and geospatial services. -Typical projects include site development, infrastructure upgrades, surveying, and 3D mapping. -Early achievements include winning the Philadelphia 100 award in 2012 and 2013 for rapid growth. -Innovative use of LiDAR, UAS mapping, GIS, and GPS provides precise project insights. -Created a program called 'Rodriguez University' to train youth in infrastructure and geospatial careers. -Certified as SBA 8(a), MBE, and DBE, it works across multiple states on public-sector infrastructure.

Sector Specialisms