Project Coordinator

Overview

Assist PMs with schedules, documentation, communications, and admin tasks for AEC projects.

Key Responsibilities

• schedule tracking
• document management
• permit coordination
• compliance logs
• deliverable prep
• team communication

Tasks

-Tracks action items and project milestones to support schedule adherence and team accountability. -Assists in the preparation, tracking, and maintenance of project documentation, including contracts, schedules, reports, and meeting minutes. -Coordinate with Project Managers, Clients (as directed by the Project Manager), Subconsultants and team to complete permitting forms as required per project-specific jurisdictional authorities. -Maintains project records and ensures documentation is properly filed, version-controlled, and accessible. -Provides administrative support to project managers and teams throughout all phases of architecture and engineering projects. -Helps organize, schedule, and attend project meetings, including the preparation of agendas, action items and meeting minutes and distribution of follow-up materials. -Assists with compliance tracking, submittal logs, RFIs, and other project-related logs and registers. -Works closely with project teams to ensure deliverables are prepared and submitted according to deadlines. -Track project milestones and project changes and produce updated schedules/documents. -Coordinates project communications among internal teams, clients, consultants, and contractors.

Requirements

• outlook
• contract admin
• high school
• problem solving
• notary
• microsoft suite

What You Bring

-Ability to learn and utilize various individual governmental portals for submittals. -Computer skills necessary to enter daily timesheet data and use Microsoft Outlook for email correspondence. -Strong contract administration skills. -Exceptional organizational and communication abilities. -High school diploma or General Education Degree (GED) is required. -Passion for customer service, eagerness to learn, and problem-solving skills. -Notary in State of business is preferred. -1 or more years of administrative experience in the AEC industry is preferred. -Working knowledge of Microsoft Suite products.

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Benefits

-Employee Assistance Program -Voluntary or Supplemental Short-Term / Long-Term Disability -Medical / Dental / Vision Coverage -Rewards and Recognition Program -Paid Time Off – Credited to You 100% Upfront -Welcome Box -Casual Dress Code -Company Paid Bonding and Recovery -Paid Time Off for Community Team Service Events -Flexible and Hybrid Work Schedule -Reimbursement for Professional Licenses -Employee Events such as Lunches and Outings to Foster a Positive Work Environment -401K with a Company Match -Training and Development to Foster Professional Growth -Paid Holidays

About Ceso, Inc.

-CESO is known for seamless collaboration, shepherding projects from initial site analysis through design, permitting and construction support. -Standout projects include regional corporate campuses, community spaces and large‑scale industrial site developments.

Sector Specialisms

Security Clearance

-criminal background checks are required. -drug/alcohol checks are required. -ai tools may be used to review applications and assess responses.