Compliance Specialist

Overview

Ensure affordable housing compliance, conduct audits, train staff, and manage reporting.

Key Responsibilities

• yardi reporting
• annual reporting
• internal audits
• site visits
• data collection
• move-in approvals

Tasks

-Develop constructive, responsive and diplomatic relationships with state and/or government agencies, investors as well as internal stakeholders of the properties supported -Report potential non-Compliance issues to the Compliance Manager, Director of Compliance and appropriate Property Operations staff. -Review at least monthly for each property supported using Yardi reports and dashboards items that affect program compliance such as the status of vacant units; completed late and outstanding recerts; past due scheduled MI’s, “Calculate Compliance”, etc. Provide guidance and follow up, as needed. -Lead the year-end annual reporting process for assigned portfolio and ensure that they are completed properly and submitted on time -Conduct internal audits (files and physical) in preparation for state agency, investor, HUD and other program compliance related audits, as needed -Prioritize the need for site visits and schedule accordingly coordinating with input from supervisor -Assist, as needed with the completion of the Tenant Selection Plan (TSP), Affirmative Fair Housing Marketing Plan (AFHMP) and Language Assistance Plan (LAP) for established properties as well as any other documents as required -Assist Compliance Manager in coordinating with new LIHTC properties to obtain copies of first year files, review for completeness and arrange for proper electronic and/or off-site storage -Assist with projects and/or other Property Management Operations activities as needed and/or required -Submit employee reimbursement expenses in accordance with TCB’s Travel and Expense policies in a regular and timely manner -Monitor utility allowance to help ensure UA in use is current, actual and review and approve updates that are not dictated by an approved HUD Rent Schedule prior to implementation. -Assist sites in responding to all audit reports in a timely and complete manner -Assist, as needed, with physical inspections of units, grounds and common areas focusing on curb appeal, marketing, snow & ice removal, landscaping, maintenance shop safety, turnover of vacant units, and community rooms reporting items of concern to Operations management -Lead the on-going information management and data collection associated with TCB’s Key Date Tracker. -Approve all move-ins and transfers, including market resident rentals, for all properties within the portfolio. Randomly test to ensure approvals are obtained prior to MI, even for sites using third party approvals for tax credit MI’s -Arrive with necessary tools to complete assigned tasks at destination such as use of/access to of computers, forms, templates, on-line training, webinars, etc. -Organize and schedule travel booking in advance whenever possible to maximize cost efficiency -Interpret and understand tenant file information -Train site staff, as applicable, in program regulations including but not limited to those of LIHTC, HUD Multifamily, HUD Public Housing, HOME and NSP2 as well as Compliance related TCB policies and procedures -Conduct regular desk audits and/or site visits to review a sampling of MI, AR certifications, MO and waitlist activity to help ensure proper use of current forms, that system information matches physical file, documentation is completed, signed and properly stored, etc.

Requirements

• lihtc
• hud
• yardi
• microsoft office
• compliance cert
• property management

What You Bring

-Must be willing to travel as necessary, including overnight travel and travel by plane -Must possess an in-depth knowledge of the LIHTC and HUD Multifamily and HUD PIH programs -Proficiency in Microsoft Office applications, including Excel, Word and Outlook -Experience in the use of Yardi preferred -Ability to work in a complex and changing organization and adapt to changes in structures and work priorities -Communicate clearly both verbally and in writing, including the ability to provide technical assistance on reporting complex compliance issues in a simple, straightforward manner -Proven experience in overseeing compliance for multiple program types and in multiple states, preferred -Ability to read and interpret complex documents, such as regulatory agreements, compliance and program regulations -Able to work as an effective member of a team and in a collaborative manner with other staff, peers and supervisor -Current compliance certifications for HUD and LIHTC programs required -Be able to arrive independently at specific locations in a timely and cost-efficient manner using internet, maps, GPS, car rental, air travel, etc. -Must have a valid driver’s license -2-5 years in property management, affordable program compliance monitoring role. -1-2 years on site property management experience in leasing and/or certification processing and/or management role

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Benefits

-Salary $60-65k -Hospital & Critical Illness Insurance -403(b) retirement plan with company match -12 Paid Holidays & tenure-based PTO accruals -Tax-advantage accounts: commuter/parking, medical & dependent care FSA -Medical, dental, and vision insurance -Employer contributions to Health Savings Accounts -Company paid Life & Disability Insurance -Confidential, 24/7 Employee Assistance Program

About The Community Builders, Inc.

-Specializes in revitalizing communities and developing long-term, impactful housing solutions, with a focus on mixed-income developments. -Creates developments that serve as both affordable housing and community anchors by leveraging expertise in urban planning and financing. -Collaborates with local governments and partners to address housing and social needs through community redevelopment. -Notable projects include large-scale residential developments in high-need urban areas, each aimed at creating lasting positive change. -Committed to fostering strong, healthy, and economically resilient neighborhoods.

Sector Specialisms