Commercial Assistant Property Manager

Overview

Assist with commercial property management, admin, tenant relations, and financial tasks.

Key Responsibilities

• budget prep
• invoice processing
• work order system
• lease administration
• tenant billing
• property inspections

Tasks

Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office Ensure invoices are processed in accounting with appropriate back-up and according to established procedures Oversee maintenance of work order and purchase order systems Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence. Coordinate office supplies in absence of a property administrator Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client-directed policies Prepare and coordinate bid proposals and service contracts Participates in performance oversight of all service contractors who perform contract services Assist in lease administration activities, including abstracting leases and keeping our database current Coordinate tenant move ins and move outs, including furniture delivery and pick up Update and maintain office procedures in the property Operation’s Procedure Manual under direction of manager Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner Ensure Certificates of Insurance for tenants and vendors are up to date Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants. Also responsible for ensuring tenant information within data base is current and up to date The Assistant Property Manager is responsible for assisting in all areas defined as a part of the Sr. Assistant Property Manager job description, as well as performing property administrator job duties if there is no property administrator role on the team. The Assistant Property Manager will ensure a high level of professionalism and foster positive relationships with tenants and clients.

Requirements

• microsoft office
• bachelor's
• property management
• time management
• communication
• urgency

What You Bring

7. Sense of Urgency AAP/EEO STATEMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to stand and walk for extended or continuous periods of time. They must be able to ascend and descend staircases, ladders, and/or step stools and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly operate office machinery. Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines 4. Communication Proficiency (oral and written) High school diploma/GED equivalent; Bachelor’s Degree preferred 3. Time Management skills This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions. At least 1 year of real estate property management or related experience Proficiency in Microsoft Office Suite 6. Multi-Tasking 2. Organization skills

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Benefits

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

About Cushman & Wakefield

-With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight. -Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management. -The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare. -A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.

Sector Specialisms