Procurement Associate I

Overview

Supports procurement operations, managing orders, vendor relations, and reporting.

Key Responsibilities

• vendor management
• purchase orders
• rfq processing
• contract management
• data reporting
• supplier audits

Tasks

-Work with field locations to identify needs, research and evaluate products: ordering materials and services from suppliers; maintain and administer purchasing programs for site specific locations or lines of business as needs arise -Qualify and vet new vendors and products: negotiate pricing and programs with suppliers focused on cost reduction and cost avoidance to meet budget and company goals -Make purchase decisions in accordance with company policies, procedures, regulations, and budget requirements -Work in a climate-controlled office and routinely use standard office equipment -Train and clarify purchasing policies and procedures to other Company employees and Suppliers -Draft Request for Quotes (RFQ’s) and Request for Purchase (RFP’s) on behalf of field operations and project managers; monitor responses from suppliers; evaluate bids to secure the most competitive bid; place orders with awarded suppliers and contractors -Risk mitigation: develop secondary sources for high runner parts and critical vendors -Develop and prepare reports and presentations to various levels of management; create and send Procurement reports and data analysis to the Director of Sourcing and other levels of management -Work independently with limited direction and ambiguous information, while managing competing deadlines and multiple projects; anticipate needs and deliver results in high volume environment -Initiate, coordinate, and actively participate in procurement-related contract processes: MSA’s, Supply Agreements, Confidentiality Agreements, IP Agreements, COI development with suppliers; process contracts through legal and risk departments. -Participate in supplier scorecard process: prepare presentations for meetings -Explore opportunities with suppliers for financially beneficial supply programs and rebate programs -Occasional on-site audits and field visits -Meet with vendor representatives, both in-person and virtual, on a regular basis; discuss performance and pricing issues -Manage purchase order processes: corrections, additions, order changes, order entry, task orders, purchase order maintenance and reporting tools -Coordinate and track the submission, review, and execution of procurement agreements between the various internal and external parties. -Work with the legal and risk department with Service Agreements, Supply Agreements, Terms & Conditions and Certificate of Insurance requirements

Requirements

• railroad procurement
• ms excel
• sap
• netsuite
• cpp
• cpsm

What You Bring

-Previous experience in Rail Transportation, Supply Chain Logistics, Manufacturing and/or Oil and Gas industries -Advanced skills in MS Excel – VLOOKUPs, Pivot Tables, Formulas, Macros, VBA and other Data Analysis tools. -Skill and comfort with negotiation and confrontation, as it would relate to interacting with suppliers. -Excellent verbal and written communication skills; effectively converse with all levels of the company, business associates and suppliers -Intermediate computer skills in MS Excel, MS PowerPoint, and relational databases -Ability and comfort with reading, understanding, and interpreting contract documents. -Certified Purchasing Professional Certification (CPP), Certified Professional in Supply Chain Management (CPSM), or Certified Supply Chain Professional Certification (CSCP) -Railroad Procurement experience 2-4 years -Bachelor’s Degree in Procurement, Supply Chain, Logistics, Finance or Business Management -FLSA Status: Exempt, Not Eligible for Overtime -Team player with strong interpersonal skills to interact with internal executives efficiently and effectively, external business leaders, suppliers, and various stakeholders -NetSuite, SAP, Oracle ERP systems background -Knowledge of procurement, purchasing, or supply chain -Previous experience in procurement, purchasing, or supply chain management -15% Travel, as required for business needs: to vendors, OmniTRAX business locations, and trade shows -Ability and willingness to scale work hours and days to meet business needs. -Work in fast-paced, collaborative environment -Subject Matter Expert (SME) in National Account vendor programs such as Safety, Uniform, Office Supply, Travel and Lodging, Rental Car, and Logistics programs -Strong organizational skills, working with very large task lists -Bachelor’s Degree, Associate’s Degree, or Equivalent Experience & Demonstrated Skills

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Benefits

-Eligible for Participation - Annual Discretionary Bonus -Health savings account -401(k) matching -Health insurance -Paid Maternity leave -Relocation assistance -AD&D insurance -Life insurance -Vacation time -Sick time -Mental wellbeing resources -Employee assistance program -Vision insurance -Referral program -Paid Parental leave -Estimated Starting Annual Salary: $70,046.00 -Disability insurance -Dental insurance

About Omnitrax, Inc.

-Beyond railroads, it develops and runs ports, multimodal terminals, and rail-served industrial parks in synergy with its rail operations. -Typical projects include operating rail lines like the Stockton Terminal & Eastern and Brownsville & Rio Grande, and developing industrial parks like River Ridge and Access 25. -It has a knack for turning underused lines into profitable freight corridors, handling cargo from grain and chemicals to frac-sand and steel. -Stand-out moments include suspending service on the Churchill, Manitoba line after floods. -A subsidiary of The Broe Group, the firm blends transportation, logistics and real estate to create integrated supply-chain hubs.

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