Facilities Manager

Overview

Oversee property maintenance, manage contractors, ensure compliance, and lead the facilities team.

Key Responsibilities

• ppm scheduling
• asset management
• contractor management
• inventory control
• work order allocation
• compliance reporting

Tasks

-Contributes to the selection and management of the PPM Contractors. -Maintains adequate inventory of spare parts and maintenance materials and works with Community Manager to order supplies and tools as needed to stay within budgetary guidelines. -Develops and actions regular planned preventative maintenance (PPM) schedules with the approved supply chain of contractors at the required intervals. -Works with the Estates Management team to ensure Fabric, Electrical and Mechanical works are correctly specified and technical advice is available and be the point of contact for Capital works handover back to the property. -Works with external stakeholders on a regular basis i.e. local council, project managers, fire services to ensure the property is compliant in all aspects of its works. -Provides the Estates Management team with monthly reporting of PPM, potential life cycle replacement and contractor performance reviews. -Inspects work performed by other maintenance team members to assess workmanship, effectiveness of policies and procedures and develop corrective action plans as needed. -Monitors reactive, statutory and PPM, works ensuring service level agreements are met, and accurate, up to date records are kept on systems and at the property. -Contributes to the development of the annual budget(s) for the properties and is accountable for attainment of related budget goals by analysing and evaluating financial statements, reconciling monthly statements against approved budget, and working with the Community Manager -Ensures that the appearance and physical aspects of the properties meet established standards through routine quality and safety inspections, and communicates concerns and requests for capital as needed to provide for the physical upkeep of each property in the portfolio. -Is available on call out of hours to respond to emergency situations to resolve problems or contact contractors to address. -Hires, onboards and develops capability of team members in order to meet key performance goals and future succession requirements. -Coordinates and monitors minor works contractors and suppliers’ standards; retains accurate stock records, site operations log, including all relevant RAMS & Permits to work, testing records and conducts annual PAT testing to achieve statutory compliance. Ensures that the Asset Management Plan documentation (Operations and Maintenance Manuals, Health and Safety File and Statutory records) are maintained in an up to date state in each property. -Monitors the building services maintenance and management regime to ensure the mechanical, electrical and other building services plant and equipment reach their expected life span. Notification of major defects or failure trends to the Community Manager and Estates Manager with recommended actions and costings where appropriate. -Reviews and actions site risk assessments and method statements as required with Community Manager. Checks that there are no Contractors allowed within or on the property without the necessary RAM’s, PPE, induction and permit to work notices when appropriate. Carries out the requirements of HASWA and CDM. -Assigns and ensures completion of work orders generated from resident requests for service within the appropriate time and to the required standards, as well as ensuring the routine upkeep on the properties by diagnosing the source or cause of the defect or problem, and making repairs in accordance with established policies, procedures, and safety standards. -Works with Community Managers to develop a positive culture aligned to our brand pillars; championing consistency and operational excellence in the area of facilities management. Proactive in striving for continuous improvement through feedback -Originates, approves and submits purchase orders and processes invoices from vendors, contractors and service providers for payment and manages communication with finance team members and other stakeholders as required. -Actively seeks interaction and contact with residents to proactively seek to improve service delivery and takes appropriate action to resolve and address service issues.

Requirements

• iosh
• nvq
• microsoft office
• degree
• building maintenance
• health & safety

What You Bring

-Previous experience of supervising contractors/suppliers and of working with teams repairing and maintaining premium residential buildings -A knowledge and understanding of change management with the ability to effectively implement it when required -An understanding of UK Health & Safety laws and statutory regulations relating to buildings management including interactions with Local Authority Representatives -A degree or equivalent qualification in a related discipline, e.g. engineering or estates management may be beneficial -IOSH qualified -Knowledge in all building repair trades, purchasing procedures and practices, painting and repair procedures. -Good level of general education educated to ‘A’/HND Level as a minimum or equivalent with demonstrable written and numerical skills. -A qualification in electrical/mechanical engineering or plumbing (i.e. NVQ, City Guilds or similar) or the equivalent of an apprentice program or trade school in the building trades. -Strong commercial awareness with aptitude to determine the innovative and cost- effective solutions -Experience of developing and maintaining risk assessments, managing preventative maintenance systems and the ability to support the Community Manager to meet their obligations to operate a safe building. -Exceptional communication skills and the ability to work with impact and influence and comfort with and awareness of the demands of working a customer-facing role. -General knowledge/understanding of Health and Safety risks including manual handling, worksite safety, chemicals, trip and fall hazards. -Building maintenance experience in a Corporate residential environment (i.e. hotel, premium or private residential block) or experience in a related building trades field consisting of repairs, refurbishing, cleaning, heating, and maintenance administration. -A strong work ethic and ability to work independently and take ownership of a task/project -Proficient in the use of Microsoft office packages including Word, Excel and Outlook. -A positive team player with a flexible and adaptable approach to work; including a willingness to work on-call or overtime where required.

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Benefits

We include a range of benefits for our corporate team members, including competitive pension, healthcare, and holiday allowance, amongst others as standard. Please reach out if you are keen to know more.

About Greystar (International)

-Operates in nearly 250 cities across North America, Europe, South America, and Asia-Pacific. -Vertically integrated model spans multifamily apartments, student residences, senior living, single-family rentals, and logistics-linked housing. -Milestones include acquiring landmark portfolios like Monogram Residential Trust in 2017 and EdR student housing in 2018. -Internationally, it launched student-living brands in London and upscale communities in China, Australia, and Chile. -Pioneered modular apartment construction in the U.S., building hundreds of units more efficiently.

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