Administrative Coordinator (Part Time)

Overview

Part‑time admin coordinator supporting engineers, handling office tasks.

Key Responsibilities

• supplies management
• schedule coordination
• document production
• it onboarding
• vendor coordination
• office procedures

Tasks

-Managing and ordering supplies for office and break room -Scheduling appointments, managing schedules for meetings, including ordering lunch when needed and planning office social events -Collaborate with fellow administrative coordinators to diversify projects across all offices as part of a unified team, promoting flexibility and opportunities to contribute -Creating, proofreading and formatting a variety of engineering related documents; reports, letters, proposals, etc. -Workshare with other administrative coordinators allowing schedule flexibility and chance to assist with a variety of projects across all offices -Assisting with workstation setup and maintaining IT asset inventory, along with onboarding new hires -Assisting engineers, team leaders, IT and marketing as needed as the main point of contact for the office -Handling incoming and outgoing mail and packages -Answering all incoming phone calls, greet and assist walk-in clients and guests -Developing and maintaining office procedures to keep office running smoothly -Scanning, copying, printing and filing documents including but not limited to contracts and proposals -Scheduling repairs for general office space, equipment and maintenance, and coordinating with vendors and suite landlord

Requirements

• microsoft office
• teams
• erp
• ftp
• associate's degree
• communication

What You Bring

-The ideal candidate will have prior experience in the construction, engineering, environmental and/or architecture fields -Ability to prioritize between multiple tasks, detail-oriented, self-motivated, and great verbal and written communication skills desired. -Prior administrative office experience preferred -Prior experience with Microsoft Teams preferred -Associates degree or higher degree in Office Administration or related field preferred -Advanced knowledge of Microsoft Office and Outlook required -Ability to maintain and meet project deadlines -Valid driver’s license and personal vehicle are required for routine office errands (mileage is compensated) -Prior experience with FTP websites and/or ERP database would be a plus -Prior experience with a PDF editor preferred

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Benefits

-Communities of Practice: Our think tanks and idea generators—regular collaboration and learning opportunities. -Short Term Incentive (STIP) bonus -Multi-disciplinary Opportunities: Follow your interests, explore new experiences, and apply your skills where they have the most impact. -We've Got Your Back: Enjoy support when you need it and independence when you don't. We are 400+ strong, working as one cohesive team. -Pay & Perks: Competitive pay and unique perks that make MSA stand out. -401k Retirement Savings Plan: Generous employer match, immediately 100% vested -Paid Time Off: Minimum of 17 days in the first year for full-time employees -Paid Holidays: 8 holidays per year -Commitment to Learning: Ongoing training, tuition reimbursement, and cutting-edge technology to keep you connected and creative. -Quality Insurance Options: Medical, dental, and vision coverage for you and your family -Work-Life Integration: Life doesn't stop when work begins. We support your professional and personal balance. -Paid Parental Leave: 2 weeks for both parents, with additional time for birth parents under MSA’s Short Term Paid Leave -Better Together: A collaborative environment that values open ideas, diversity, and authenticity. Our diverse perspectives fuel innovation and success in our employee-owned firm. -Supplemental Insurance: 100% paid life, long-term disability, and short-term disability insurance -Community Engagement: Giving back through volunteering, education, STEM outreach, and event participation, backed by corporate sponsorship and donations. -Employee Stock Ownership Plan (ESOP): 100% employee-owned, with stock provided at no cost

About Msa Professional Services

-Evolved into a multidisciplinary consulting firm. -Now employee‑owned, operating across 17 offices in four Midwestern states and beyond. -Delivers complex infrastructure, environmental, transportation, and building design across community‑focused initiatives. -Typical projects include roundabouts, PFAS treatment, floodplain modeling, SCADA systems, municipal buildings. -Specializes in infrastructure, transportation, environmental, buildings, water, planning, and surveying services. -A Renaissance firm blending engineers, architects, planners, surveyors, GIS, and environmental scientists under one roof.

Sector Specialisms

Visa Sponsorship

-candidate must already be authorized to work in the u.s.; no visa sponsorship will be provided.