Senior Facilities Spec

Overview

Oversee daily office facilities operations, space, access, visitor, parking, procurement.

Key Responsibilities

• procurement
• vendor liaison
• space management
• access control
• visitor parking
• office setup

Tasks

-Maintain procurement records and support budget tracking. -Liaise with vendors and internal stakeholders to ensure timely delivery and accurate invoicing. -Initiate and track Purchase Requests (PRs) and Purchase Orders (POs). -Ensure proper documentation and coordination for visitor access. -Visitor & Parking Management: Oversee visitor parking slot availability and scheduling. Ensure proper documentation and coordination for visitor access. -Administrative Support: Maintain comprehensive documentation related to facilities operations.Communicate effectively with internal departments and external service providers -Collaborate with internal teams to optimize space allocation and utilization. -Manage building access card requests and maintain updated access records. -Monitor and maintain accurate floor occupancy and seating plans. -Communicate effectively with internal departments and external service providers -Space Management: Monitor and maintain accurate floor occupancy and seating plans. Collaborate with internal teams to optimize space allocation and utilization. -Building Access Control: Manage building access card requests and maintain updated access records. Coordinate with HR and Security for access permissions and regular audits. -Procurement Support: Initiate and track Purchase Requests (PRs) and Purchase Orders (POs). Liaise with vendors and internal stakeholders to ensure timely delivery and accurate invoicing. Maintain procurement records and support budget tracking. -Office Readiness: Coordinate office setup activities including furniture, supplies, and maintenance. Serve as the primary contact for facility-related issues and resolutions. Senior Facilities Spec -Maintain comprehensive documentation related to facilities operations. -Coordinate with HR and Security for access permissions and regular audits. -Oversee visitor parking slot availability and scheduling. -Serve as the primary contact for facility-related issues and resolutions. Senior Facilities Spec -Coordinate office setup activities including furniture, supplies, and maintenance.

Requirements

• detail-oriented
• 3 years
• time management
• procurement
• multitasking
• excel

What You Bring

-High attention to detail and commitment to maintaining accurate records -Minimum 3 years of experience in facilities administration or a related role. -Strong time management, organizational, and communication skills. -Solid understanding of procurement processes and vendor coordination. -Ability to multitask and prioritize in a dynamic, fast-paced environment. -Proficiency in Microsoft Excel, Word, and Outlook.

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About McDermott

-Provides a comprehensive range of services including engineering, procurement, construction, and installation (EPCI) for both offshore and onshore projects. -Expertise encompasses the delivery of fixed, floating, and subsea production facilities, pipelines, and storage systems, from concept to commissioning. -Known for diverse product lines and innovative solutions across the oil and gas sector, including offshore and subsea production, onshore construction, engineering, and storage. -Developed the first steel template platform in the Gulf of Mexico in the 1940s, expanding its capabilities through strategic acquisitions and technological advancements.

Sector Specialisms