Project Assistant

Overview

Assist with project coordination, billing, documentation and support tasks.

Key Responsibilities

• project booking
• change orders
• plan distribution
• cost invoicing
• purchase orders
• project billing

Tasks

-Project Booking – receive bid documents from sales team & generate new project packets for the project implementation team. -Take meeting minutes for design-build projects. -Work with Project teams to generate change orders & deductive change orders. -Assist Retrofit Manager with warehouse management processes. -Manage distribution and update of plans & CD’s to teams as directed. -Perform routine clerical duties – setting up new files, maintaining and organization of department files, reproducing documents, drawings, etc. for bid process and design production. -Generate subcontracts per job requirements. -Make follow-up phone calls to Design team members who are non-responsive. -Manage cost invoicing from vendors & subcontractors based on project manager requirements. Ensure cost gets posted to our internal accounting system. -Create O&M (Close-out) docs per customer requirements. -Generate Purchase orders & assist with price matching with vendors. -Generate status updates on active projects. -Project Billing- Manage all project billing (Schedule of Values, progress billing, etc.). -Coordinate “kick off” meetings with Sales & Implementation teams

Requirements

• microsoft office
• adobe acrobat
• college degree
• back office
• problem solving
• communication

What You Bring

-Experience taking detailed meeting minutes. -Detail oriented, logical, and methodical approach to problem solving. -Strong proficiency with Microsoft Office and Adobe Acrobat. -Effective communications skills and ability to work well with a team. -Pursuing college degree or equivalent work experience. -Excellent organizational skills. -A minimum of two (2) years’ experience in back-office support. -Scheduling and planning experience.

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About Emcor Group, Inc.

-Delivers electrical, mechanical, and energy solutions across various sectors. -Operates across diverse industries including healthcare, education, transportation, and energy. -Known for managing complex projects and consistently innovating. -Focuses on safety and quality to ensure optimal performance and reliability. -Known for projects such as energy-efficient building systems and cutting-edge transportation solutions. -Maintains presence in both private and public sectors, trusted for high-profile ventures.

Sector Specialisms