Property Administrator

Overview

Administers leases, tenant relations & ops for commercial property portfolio.

Key Responsibilities

• access management
• contract tracking
• qms administration
• invoice processing
• lease management
• tenant liaison

Tasks

As a Property Administrator, you’ll manage lease documentation, coordinate tenant communications, and support daily operations across our commercial portfolio. You’ll work closely with Property Managers and Building Operators to ensure contracts, maintenance requests, and financial records are accurate and on track. This role is ideal for someone who thrives in a fast-paced environment, values strong client relationships, and takes pride in keeping complex portfolios organized and compliant. -Manage building access systems by issuing and programming access cards, updating time specifications, and adjusting door schedules as required -Represent Edon Management professionally as a front-line contact with tenants, clients, and contractors, reinforcing our commitment to service excellence -Maintain and track service contracts for each property, monitoring renewal and expiry dates to ensure uninterrupted operations -Coordinate day-to-day property administration activities, ensuring timely communication and documentation across portfolios -Contribute to the development and improvement of departmental processes and procedures to enhance efficiency and consistency -Assist with accounts receivable collection and reporting to ensure accurate and timely financial documentation -Provide comprehensive administrative support to the Property Management team, including preparing reports, letters, and correspondence, organizing files, and maintaining efficient office systems -Support the resolution of tenant inquiries and service issues to maintain a high standard of client satisfaction -Support Quality Management System (QMS) administration, including document control, records management, and tracking of non-conformance items with appropriate follow-up -Provide accounting and financial support, including processing invoices, tracking tenant chargebacks, assisting with budget preparation, and reconciling year-end statements in alignment with Edon Management’s financial processes

Requirements

• 3+ yrs
• microsoft office
• lease docs
• technical writing
• project mgmt
• building systems

What You Bring

-Minimum of three years’ experience in property administration or commercial real estate, preferably within a property management environment -Technical writing experience or coursework in professional communication is an advantage -Post-secondary education in Business Administration, Real Estate, or a related field (certificate or diploma) is considered an asset -High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to learn new software quickly -Strong understanding of lease documentation and general real estate contracts -Excellent interpersonal and written communication skills, with the professionalism to interact confidently with tenants, contractors, and colleagues -Highly organized and detail-oriented, with the ability to prioritize and manage multiple tasks in a fast-paced environment -Familiarity with small project management processes, including developing specifications, estimating, scheduling, and interpreting design drawings, is considered an asset -Working knowledge of building systems such as electrical, plumbing, HVAC, life safety, landscaping, snow removal, and caretaking services

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Benefits

At Edon, collaboration and innovation are at the heart of what we do. You’ll join a forward-thinking, supportive team where your attention to detail and commitment to service help shape the spaces where people work, connect, and grow -Complimentary membership to Perkopolis, Canada's premier perks program, giving you access to over 5,000 carefully curated discounts on everything from concert tickets, hotels, flights and everyday essentials. -RRSP matching and mileage reimbursement where applicable -Tuition reimbursement, mentorship, and professional development support to help you advance in property management -Convenient onsite parking, so you can arrive to work with ease, no need to worry about downtown parking or long commutes between sites -Access to an onsite fitness centre, giving you the flexibility to prioritize your health and well-being before, during, or after work -Opportunities to contribute to process improvements that reduce paperwork and boost operational efficiency -Competitive compensation with full health and dental benefits

About Edon Management

-Addresses the growing demand for expert project management in complex infrastructure. -Excels in delivering large-scale projects, overseeing everything from planning to execution. -Specializes in sectors such as residential, commercial, and utilities. -Teams comprise experts from diverse fields, including energy, water, and transport. -Consistently positions itself as a key player in the industry with leadership and innovative approaches.

Sector Specialisms