Facility Executive - Soft

Overview

Manage day-to-day soft facility services, admin, supplies, front desk, and compliance.

Key Responsibilities

• inventory management
• contract management
• invoice processing
• compliance audits
• emergency planning
• team management

Tasks

-Ensure adequate supply of consumables/materials for proper service operation -Enter into supply and service contracts as approved by the client -Process vendor invoices in alignment with Amazon finance processes -Develop and implement procedures to ensure simplification, accuracy, and reliability of FM work methods -Conduct statutory compliance checks on all vendor invoices -Provide after-hours facility assistance as needed -Assist the Facility Manager (FM) and Assistant Facility Manager (AFM) in managing administrative functions, security issues, and facility services -Conduct daily walk-arounds of the facility -Coordinate client event itineraries and F&B arrangements -Meet or exceed best practices in service provision through contracts -Maintain appropriate levels of petty cash to support FM operations -Maintain appropriate stock levels and escalate issues to ensure availability -Establish and adhere to policies, procedures, and compliance deadlines as advised by the Operations Manager -Foster teamwork and efficiency in café operations during busy periods -Effectively manage the team to ensure high-quality service delivery -Develop policies and procedures for reception-related functions -Manage operational audits and compliance -Oversee front desk activities and serve as the primary point of contact for reception area concerns -Update and implement Emergency Response plans, including conducting drills -Oversee day-to-day administration, including generating reports and managing stock trackers -Set targets to achieve maximum team performance -Routinely inspect all services to ensure performance measures are maintained

Requirements

• bachelor's
• problem solving
• leadership
• health & safety
• ms office
• facility software

What You Bring

-Bachelor's degree in Facility Management, Business Administration, or related field -Analytical and problem-solving skills -Strong leadership and team management skills -Excellent communication and interpersonal abilities -Knowledge of health and safety regulations and best practices in facility management -Ability to work flexibly, including after-hours when required -Proven experience in facilities management, with a focus on soft services -Proficiency in MS Office and facilities management software

People Also Searched For

About Jll

-Founded over 200 years ago, JLL has become a global leader in real estate services and investment management. -With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets. -JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios. -The company is known for its innovative solutions in real estate technology and sustainability. -Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory. -JLL has pioneered the integration of data-driven insights into real estate decision-making. -The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure. -Notable for its long-standing history, JLL continues to shape the global real estate landscape.

Sector Specialisms