Coordinator, Proposal Support

Overview

Coordinate and deliver infrastructure proposals (EOIs, RFQs, RFPs) ensuring compliance and timeliness.

Key Responsibilities

• proposal data
• database management
• rfp compliance
• discipline coordination
• document management
• record keeping

Tasks

-Gather proposal information for the draft proposal text outline including Corporate Overview, Supplier and Employee Diversity, Health and Safety Overview, and Quality Overview. Gather team member experience and qualifications as well as reference project details to be included in text or presented on tables. -Assist with managing, monitoring and maintaining the proposal database, files, and systems through appropriate information management systems. Keep accurate records on proposals in progress, completed, wins, losses, etc. -On all proposals, schedule/facilitate contributions of all parties and ensure RFP compliance. Where several disciplines are involved in a submission, coordinate the information from the various disciplines in a manner that the submission has a uniform and coherent appearance, as well as a singular voice. -Read and understand an RFP/RFQ and accurately prepare the proposal brief with data including deadlines, evaluation criteria, maximum page length, font size, restrictions on appendices, etc. -Prepare, maintain, and update complete various versions of company and project documentation including CVs and project sheets.

Requirements

• 3-6 years
• sharepoint
• microsoft office
• indesign
• graduate degree
• english

What You Bring

-3-6 or more years of experience in proposal development and coordination or similar environment such as marketing communications or an administrative role. Proposal, marketing or administrative experience in the Architecture/Engineering/Construction industries is considered an asset. -Strong knowledge of SharePoint or similar storage and collaboration platform. Knowledge of SharePoint Online is considered an asset. -Strong English language spoken and writing skills - including attention to detail and ability to proofread and edit material, as well as an aptitude for understanding technical terminology. -Diploma or Graduate degree in a related field of study, such as Marketing, Communications or Business. -Works well independently and with co-workers, responds to coaching and feedback well, and works well with staff at all levels across a large business line. -Strong knowledge of Microsoft Office with proficiency in Microsoft Word and the use of templates and styles. -Excellent interpersonal and organizational skills. -Demonstrated ability to prioritize tasks and meet strict deadlines. -Proficiency in Adobe Acrobat and working knowledge of InDesign is an asset. Ability to prepare graphics such as proposal covers in InDesign working with prepared templates. -Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India. -A self-motivated team member, who demonstrates initiative to go above and beyond the task at hand, and can effectively multitask.

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Benefits

-Flexibility to work overtime on occasion to help the team meet proposal deadlines as required.

About Wsp

-Partners with clients to create sustainable, efficient, and resilient solutions. -Known for iconic projects like the One World Trade Center and London's Crossrail. -Provides cutting-edge services in transportation, energy, water, and commercial developments. -Blends technical expertise with deep industry knowledge to solve complex challenges globally.

Sector Specialisms

Security Clearance

-employment is subject to successful completion of a background verification (bgv) check conducted by a third‑party agency.