Administrator

Overview

Admin support for contract projects, handling data entry, scheduling, and communications.

Key Responsibilities

• maximo db
• statutory testing
• o&m manuals
• purchase orders
• sage entry
• fleet servicing

Tasks

-Carrying out general administrative duties as directed -Liaising with managers, subcontractors and suppliers and raising purchase orders as requested. -Assembling O&M Manuals for completed project work -Scheduling of statutory testing of equipment -Updating and maintaining the clients Maximo database daily, including managing all responsive and planned maintenance jobs, and reviewing before issuing to Engineers -Assisting with the administration of the ISO Quality, H&S and Environmental standards -Administering and scheduling vehicle servicing, MOTs and taxation -Data entry of accounts and job specific data onto Sage system -Answering the phone and directing callers

Requirements

• bpss clearance
• word
• excel
• office admin
• data entry
• attention to detail

What You Bring

-Successful candidate must pass BPSS Clearance due to working with highly sensitive software -Strong communication skills with a professional telephone manner -Self-motivated and enthusiastic to learn, with a can-do and flexible attitude towards tasks -High level of attention to detail -IT literate, with strong working knowledge of Microsoft Word and Excel including with VLOOKUPs etc. -Proven experience gained within an office administration role -Ability to multitask and perform under pressure -Accurate and timely data entry and typing skills

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Benefits

-Employee benefits and discount scheme -Permanent contract, working Monday-Friday 8am-4pm inclusive of 30-minute unpaid lunch. -Employee wellbeing support including free 24/7 counselling and legal information -33 Days annual leave inclusive of bank holidays plus your birthday off! -Company pension scheme with employer contribution -Salary up to £27,000 with the level dependent on experience

About Gilks (Nantwich) Ltd

-It blends solid financial footing with independent agility. -Its roots in electrical installation have expanded into mechanical works, testing, inspection and maintenance. -Projects range from NHS hospitals and educational institutions to defence establishments and care homes. -As a JIB‑certified contractor, it emphasizes accreditation and quality in all its technical delivery. -Its mechanical and electrical teams often collaborate on multi‑discipline assignments across the commercial and public sectors.

Sector Specialisms

Interview Process

-shortlisting and interviews conducted while advert is live.

Security Clearance

-successful candidate must pass bpss clearance due to working with highly sensitive software.