Office and Administrative coordinator

Overview

Manage office facilities, supplies, health & safety, and support relocation projects.

Key Responsibilities

• facility coordination
• vendor management
• hse lead
• inventory control
• project tracking
• reporting

Tasks

The Office & Administrative Coordinator is responsible for ensuring the smooth operation of the Burnaby office by managing day-to-day office and facilities tasks and providing comprehensive administrative support. This role also plays a key part in project controls related to the office relocation initiative, supporting project tracking, documentation, and vendor/stakeholder coordination. -Coordinate office repairs, equipment servicing, and upgrades as needed. -Plan, coordinate, and manage facilities-related events (e.g., office moves, safety drills, refurbishments, site visits), ensuring all logistics, communications, vendors, and internal requirements are handled effectively and efficiently. -Serve as the point of contact for employees regarding facility-related concerns and ensure timely follow-up and resolution. -Prepare and maintain facility-related reports, logs, and documentation for internal records. -Ensure the office environment is safe, clean, and well-maintained. -Monitor and manage office supplies, furniture, and facility-related inventory, ensuring cost-efficiency and availability. -Carry out ad-hoc assignments and special projects as directed by the Line Manager or Matrix Manager, contributing to the effective and efficient operation of the office. -Lead office Health, Safety, and Environment (HSE) team -Manage relationships with building management, cleaning services, security services and other facility vendors to ensure timely resolution of maintenance issues. -Communicate facility updates, planned maintenance, and issues to all staff clearly and promptly through appropriate channels (e.g., email, internal bulletin, or meetings). -Track key facility metrics and present updates in team or management meetings, including maintenance schedules, vendor performance, and issue resolution status.

Requirements

• sap
• microsoft office
• project management
• facilities
• bachelor
• communication

What You Bring

-Proficiency in SAP or similar tools is a plus. -Excellent communication (written and verbal) and interpersonal skills. -Strong events management skills. -Demonstrates strong adaptability, a flexible approach to changing priorities, and a collaborative mindset. -Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint). -Bachelor or associate degree in the fields of business administration, facility/office administration, project management or related area. -Experience (minimum): 3–5 years of experience in Office/Facilities, Project Coordination, and/or Admin Support -Familiarity with project management or controls is a plus. -Proven experience in facilities coordination and/or administrative support. -Strong organizational and multitasking skills with the ability to work effectively under pressure. -Strong attention to detail. -Strong adaptability, flexibility and collaboration spirit.

People Also Searched For

About Raise

-Born from the 65-year legacy of Ian Martin Group, this company rethinks staffing with tech-first, self-managed operations. -Operates globally with offices in the US, Canada, Ghana, India, and the Philippines, offering permanent placement, contract recruitment, payroll/EOR, RPO, and total talent management. -Skilled trades, technical, and industry-specific teams support clients across IT, energy, manufacturing, healthcare, transportation, and more. -Tech platform uses AI-driven insights and real-time scheduling to enhance hiring speed and candidate experience. -Employs a Teal-operating, self-managed model, empowering employees to drive agility and innovation.

Sector Specialisms