Client Services Coordinator | Senior Transaction Manager

Description

• Preparing proposals, contracts, leases, commission agreements, NDAs, and LOIs for our office brokers
• Coordinate with brokers, clients, title companies, surveyors, etc. to meet specified deadlines
• Collaborating with marketing in the creation of custom designs for property-specific marketing
• Responds to market/research requests by brokers effectively and in a timely manner
• Stays in front of design and marketing trends that help to generate brand awareness and position our professionals
• Generate and process comps and invoices for each deal and monitor status of payments
• Assist in the creation of marketing materials such as tour books, placemats, pitchbooks, etc. and in consistency with our branding guidelines
• Provide administrative support to brokers including, but not limited to, copying, mailing, filing, scanning, and faxing documents
• Assist new business development projects by drafting and preparing pitch letters, fact sheets, broker biographies, articles and other marketing material highlighting the company’s strengths in maintaining strong business relationships with clients
• Manage office transactions according to critical dates and timelines
• Manage property availabilities/listings through multiple commercial real estate listing websites such as CoStar and LoopNet; and other applications such as VTS
• Work closely with the company’s brokers to develop effective market research material, specific to both existing and potential clients
• Exercising the strictest judgement and appropriate discretion when handling confidential and sensitive information regarding the company business
• Work with other members of the marketing team to ensure deadlines and turnaround times are met, as previously set by the company and our brokers.

Requirements

• Outstanding design skill reflective of strong competency of graphic design principals
• Advanced knowledge of Adobe Creative Cloud software including InDesign and Photoshop
• Ability to work autonomously and effectively cross-manage multiple projects at one time to work collaboratively with the marketing team and brokers to determine the best design strategy and approach given the context of any marketing project
• CoStar, LoopNet and Commercial Gateway
• Real estate license preferred but not required
• Commercial or residential real estate experience required
• Bachelor’s degree preferred
• Knowledge of Adobe software systems
• Advanced knowledge of Microsoft Office 365
• Organized and resourceful with a proven ability to multi-task and meet strict deadlines
• Adobe Creative Suite
• Detail oriented with excellent writing and communication skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance