Executive Assistant

Overview

Provides top-level admin support to executives, handling schedules, communications, and projects.

Key Responsibilities

• calendar management
• meeting coordination
• expense processing
• file management
• report preparation
• stakeholder liaison

Tasks

-Organize and coordinate executive meetings, including agendas, logistics, minutes, and follow-ups -Monitor and prioritize emails, calls, and other communications -Positions self to install equipment, including under desks. -Track and process expense reports, invoices, and other financial documentation -Liaise with internal departments and external stakeholders on behalf of the executive -Maintain organized filing systems (digital and physical) -Moves throughout the building to access files. -Manage complex calendars, including scheduling meetings, appointments, and travel arrangements -Assist with special projects, research, and event planning as needed -Prepare reports, presentations, and correspondence on behalf of the executive -Serve as a gatekeeper and primary point of contact for internal and external communications -Handle confidential information with integrity and discretion

Requirements

• executive assistant
• microsoft office
• google calendar
• bachelor's
• discretion
• problem solving

What You Bring

-High level of discretion, professionalism, and reliability -Proven experience as an Executive Assistant, Personal Assistant, or similar role -Excellent written and verbal communication abilities -Must be able to lift 15 pounds at times. -Ability to multitask and adapt in a fast-paced environment -Prolonged periods sitting at a desk and working on a computer. -Exceptional organizational and time-management skills -Must be able to speak clearly on the phone and to fellow workers. -Must be able to complete tasks even with frequent interruptions. -Must be able to comprehend and follow written and oral instructions. -Bachelor’s degree preferred, but not required -Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar tools (e.g., Google Calendar) -Must be able to use discretion and independent judgment as needed. -Strong problem-solving skills and attention to detail

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Benefits

-Medical + Dental + Vision Coverage -Voluntary Benefit Offerings -Paid Time Off (PTO) -Gym Reimbursement Program -Paid Holidays -Health Savings Account (HSA) -Wellness Check Program - Insurance Premium Discounts -Tuition Reimbursement Program -Life Insurance + Long Term Disability Coverage – 100% Company Paid -401K + Company Match -Competitive Compensation Package

About Fivestone Management

-Founded with the mission to deliver innovative solutions in the infrastructure and energy sectors. -Specializes in helping clients navigate complex projects, from strategy through execution. -Known for their work in managing large-scale energy, infrastructure, and real estate developments. -Provides end-to-end consultancy services, from project inception to successful delivery. -Has built a reputation for delivering high-quality, tailored solutions to both public and private sector clients. -Collaborates closely with clients to ensure projects are completed on time, within budget, and to specification. -Offers expertise across multiple sectors, including energy, infrastructure, and commercial real estate. -Recognized for their deep understanding of regulatory and market challenges, helping clients mitigate risks.

Sector Specialisms

Visa Sponsorship

-we do not offer visa sponsorship for this position.