Leadership Assistant

Overview

Executive assistant supporting DPR leaders with travel, calendar, and admin tasks

Key Responsibilities

• travel coordination
• calendar management
• expense processing
• email management
• meeting materials
• industry research

Tasks

-Research industry information, statistics, etc. -Provide personal administrative support as needed -Manage leader’s email by prioritizing response and drafting communication on their behalf -Perform ad hoc duties as requested -Prepare materials in support of meetings, conference calls, presentations and reports -Operate as an extension of the Regional Leaders, and support the engagement with the Regional Leadership Team -Coordinate with Regional Event Planner regarding leader’s appointment logistics, meeting spaces and catering -Facilitate professional and consistent communication with all necessary teams, both internal and external -Coordinate with other executive assistants and ensure an in depth collaboration and information exchange. Also coordinate with office managers, as needed. -Coordinate complex domestic and international travel arrangements including flights, transportation and lodging and maintain updated itineraries -Conserve leader’s time and resources by anticipating needs and acting as a gatekeeper -Create and maintain organized meeting minutes and follow up action items -Manage all aspects of a busy and changing calendar by coordinating meetings, conference calls and events -Prepare and process expense reports using Concur

Requirements

• microsoft office
• concur
• c-level support
• travel planning
• 5+ years
• problem solving

What You Bring

-Proficient with Microsoft Office (OneDrive, Outlook, Word, Excel, PowerPoint, Teams, etc) -Experience working in an A/E/C industry a plus -Ability to maintain discretion and strict confidentiality -Ability to anticipate needs and show a high level of initiative -Ability to problem solve, ask questions, identify issues -Ability to work independently and take ownership of role and responsibilities -Proficient with expense reporting software, preferably Concur -Ability to remain flexible in the face of changing deadlines, travel plans and calendars -Exceptional attention to detail, organizational and time management skills -Professional written and verbal communication -Experience planning both domestic and international travel -5+ years supporting C-Level executives

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About Dpr Construction

-A forward-thinking construction company that has grown from a small operation to a nationwide leader in the industry. -Focuses on complex, large-scale projects and is known for its expertise in delivering innovative, high-quality construction solutions. -Successfully completed projects across a range of sectors, including commercial, healthcare, education, and data centers, standing out for its ability to manage large budgets and tight schedules. -Notably completed several landmark projects, including high-tech facilities and cutting-edge educational buildings, often involving collaboration with some of the largest tech and medical organizations in the world. -Strong track record in renewable energy, particularly in solar and energy-efficient construction, positioning them as a leader in sustainable building practices. -Approach to construction is driven by technology and innovation, consistently pushing boundaries to ensure maximum efficiency and quality in its operations. -Commitment to performance and safety has earned a reputation for delivering projects that meet and exceed client expectations. -From healthcare campuses to advanced research labs, the company’s dedication to excellence ensures each project is tailored to the unique needs of the client and the community.

Sector Specialisms