Coordonnateur des services immobiliers

Overview

Coordinate building services, work orders, contracts, safety and vendor relations.

Key Responsibilities

• purchase orders
• work orders
• contract management
• financial reporting
• safety compliance
• preventive maintenance

Tasks

-Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost. -In the event of accident informs immediately according to Company procedure. Prepare incident reporting. -Completes all corporate safety training. -Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order). -Verifies client security requirements and ensures service providers are compliant prior to entering client space. -Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate. -Uploads all applicable documentation to work orders for reporting and auditing purposes. -Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting. -Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger. -Manages time & space of building activities to ensure no conflicting safety hazards. -Reviews demand work orders to determine if billable or non-billable. -Administers and monitors service contracts including cleaning and reviews vendor/contractor performance. -Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted. -Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time. -Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed. -Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties. -Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required). -Develops scopes of work and requests quotes from service providers where required. -Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed. -Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements. -Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings. -Establishes and maintains working relationships with Clients and service providers. -Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc. -Sends, receives, reviews, and tracks H&S documentation. -Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end. -Prepares accurate information and various reports for Finance and Management as requested.

Requirements

• microsoft office
• oracle cloud
• tendering
• financial software
• high school
• problem solving

What You Bring

-Knowledge of tendering processes as asset. -Good computer skills, Microsoft Office & Oracle Cloud an asset. -Ability to work on numerous concurrent tasks and client requests. -Good communication skills (verbal/written). -Excellent interpersonal skills. -Strong customer-oriented skills. -Ability to work collaboratively within a team environment. -Knowledge of financial management software an asset. -Problem Solving and Innovation: -High School Diploma with up to 1 year of relevant experience in office administration / service coordination.

People Also Searched For

About Bgis

-Founded with a focus on providing top-tier facility management services across North America. -Specializes in integrated solutions that enhance efficiency, sustainability, and performance of assets. -Works with various sectors, including commercial, industrial, and government infrastructure. -Provides services ranging from facility management to energy optimization and project management. -Offers a range of solutions, from technical services to space planning and design. -Operates across key markets in Canada, the United States, and abroad, with a growing global presence.

Sector Specialisms