Executive Assistant to the CEO

Overview

Supports CEO with communications, scheduling, travel, and project coordination.

Key Responsibilities

• calendar management
• meeting coordination
• travel logistics
• document management
• client relations
• tech support

Tasks

-This role involves actively participating in all staff activities aimed at fostering teamwork, unity, and morale. The individual will contribute as a collaborative team player, working alongside colleagues to create a supportive and cohesive work environment. -Optimize the executive’s calendar by effectively allocating time for meetings, strategic planning, and personal commitments, while managing conflicts and proactively adjusting schedules as needed. -Coordinate all aspects of meetings, including scheduling, organizing meeting rooms, greeting attendees, taking notes, summarizing action items, and following up with team members to ensure timely task completion. -Occasional longer hours, evenings, and weekend work will be required to support the CEO and meet deadlines. -Handle sensitive information with the utmost confidentiality and discretion, supporting leadership in maintaining privacy in both professional and personal matters. -Build and maintain strong relationships with clients, stakeholders, and partners that regularly interact with the CEO. Assist with scheduling and follow-ups for client meetings to ensure consistent and professional communication. -Maintain an organized and up-to-date filing system (both physical and digital) for contracts, reports, and other important documents applicable to the CEO, ensuring they are easily accessible. -Arrange travel and accommodations for the CEO, ensuring seamless logistics, and create detailed travel itineraries while anticipating last-minute changes and providing real-time solutions. -Act as a liaison between departments and the CEO, ensuring smooth communication and coordination while prioritizing and escalating issues as needed. -Prepare materials, conduct research, and organize logistics for speaking engagements, presentations, and other high-level meetings. -Assist in crisis situations by coordinating emergency actions, making arrangements, or managing logistics to ensure operations continue smoothly. -Provide high-level administrative support by drafting documents such as letters, memos, invoices, and reports. -Ensure that the executive’s technology needs are met, including setting up presentations, troubleshooting issues with devices or software, and managing technical arrangements for virtual meetings. -Individuals in this position are required to stay current on all training and ongoing education initiatives. They are expected to actively pursue self-improvement and embrace opportunities for continuous learning. -Assist with managing and coordinating key projects the CEO is responsible for, ensuring timelines are met, tracking progress, and preparing updates for the CEO to share on. -Act as the primary point of contact for the CEO, ensuring professional communication via phone and email with high-level business leaders and stakeholders, and managing incoming communications on behalf of senior staff. -Draft, route, and respond to correspondence on behalf of the CEO.

Requirements

• microsoft office
• project management
• bachelor's
• executive support
• problem solving
• communication

What You Bring

-Knowledge of project management tools (e.g., Asana, Trello) is a plus. -This position is required to work onsite at the Dover Companies corporate office, located at 300 Hunter Ave, St. Louis, MO 63124. -Outstanding organizational skills and the ability to prioritize tasks, adapt to unexpected requests, and meet deadlines in a fast-paced environment. -Bachelor’s degree in a business or related field, preferred, with at least five (5+) years of experience in an executive support role is required. -The role requires a high level of adaptability and the ability to respond effectively to changing priorities or urgent requests. -While travel for this role is not anticipated, there may be situations that arise that require this role to travel to an offsite company location. Anticipated potential travel does not exceed 10% of the annual work of this position. -Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and similar productivity software is required. -Proven ability to manage sensitive, high-priority, and non-routine information. -Experience organizing meetings, events, and travel arrangements, including logistics and vendor coordination is preferred. -While performing the duties of this job, the employee isoccasionally required to stand/move, communicate, and identify written information.The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl and lift and/or move up to 50 pounds independently. -Excellent interpersonal, written, and verbal communication skills. -This position may need to move through areas of the corporate office or other worksites of the organization. -Experience with Adobe products, including Photoshop and Illustrator, is a plus. -Exceptional problem-solving, critical thinking, and attention to detail. -Highest degree of integrity, respect for confidentiality, professionalism, diplomacy, and discretion in all interactions.

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About Cedarhurst Senior Living

-Delivers a spectrum of living options—from independent apartments to memory care neighborhoods—rooted in person‑centered support. -Developed standout programs like Dream Come TRUE (granting resident bucket‑list experiences) and Pair to Prepare™ to ease transitions. -Invests in memory‑care training and evidence‑based programming, earning certifications and Alzheimer’s Association recognition. -Typical communities feature chef‑prepared dining, fitness and wellness offerings, walking paths, communal spaces, and regular excursions.

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