Accounting Associate - Project Accounting

Overview

Manage project accounting and billing, ensure revenue compliance, and generate reports.

Key Responsibilities

• oracle setup
• invoice processing
• profitability reporting
• contract billing
• audit support
• client coordination

Tasks

-Communicate and coordinate with all Jacobs offices -Work with the Accounts Receivable team member to reconcile variances that occur in the application of cash. -Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing. -Set up new projects, open and close time classes in company system (ORACLE), apply transaction controls, budget, payment terms and configure the contract in the Project Accounting System. -Work with Accounts Payable team members where certain expenses are billable to clients at actuals. -Ensure timelines for raising and submission of invoices to the clients. -Analyse and understand the contract terms & conditions and accordingly ensure that correct billing is done to the client for T&M and Fixed Price projects. -Provide year-end support of auditor requirements, which includes front facing them on their queries & making sure matters of significance are reported & escalated to the PA Supervisor -Understand the impact of price escalation or change notices as per contract conditions and ensure that there is no loss of revenue for the company. -Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Accounting Supervisor. -Research any unbilled issues to optimize the billing possibilities for the billing period. -Review weekly time sheets and monthly analyse the profitability of Project, Performance Unit or other parameters as assigned. -Generate and distribute profitability reports. -Maintain folders / files for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.

Requirements

• revenue recognition
• accounting standards
• erp
• oracle financials
• communication
• cross-functional

What You Bring

-Ability to work in a matrix reporting structure and proven success of partnering with organizational cross-functional teams. -Have a good understanding of accounting standards for revenue recognition. -Strong technical knowledge of accounting standards – particularly revenue recognition. Experience working in a large, diverse organization with intersecting business processes. -Strong verbal and written communications skills with the ability to work directly with all levels of the organization. -Strong understanding of Enterprise Resource Planning (ERP) systems, such as Oracle Financials.

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About Jacobs

-Headquartered in Dallas, it has evolved into a global powerhouse delivering consulting, technical, scientific and project delivery services. -Its portfolio spans transformative projects—clean water systems, data centers, rail expansions, offshore wind roadmaps, and wastewater plants. -Specialising in advanced manufacturing, cities & places, energy, environmental, national security & defense, life sciences, transportation and water sectors. -Jacobs has reshaped itself via key moves—spinning off government services, acquiring CH2M in 2017, and exiting traditional oil & gas units. -Projects often tackle high-stakes, complex challenges: wastewater treatment in Vancouver, LIRR station upgrades, and AI data centres in Portugal. -Unusually, the firm shifted its HQ from California to Dallas in 2016 to align with its expanding national and global reach.

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