Contracts Specialist

Description

• Maintain physical presence onsite and provide assistance to specific groups, managers, and project management teams as needed
• Reports to Contracts Administration Director and provides support to Contracts Director, Project Management Teams and Job Cost Department
• Obtain and maintain insurance, licensing and bonding as required
• Assist with Audits
• Establish and maintain comprehensive records of all correspondence related to contract activity, ensuring accuracy and completeness
• Responsible for updating and maintaining the Contracts Smartsheet
• Compile and maintain all required contractual records and documents in accordance with State and Federal contract requirements and the company’s policies and procedures
• Filing and scanning all documentation
• Assist the Contracts Director with reviewing and interpreting contracts; establish and maintain contract records, expedite and track progress in document execution and ensure compliance with contractual terms and conditions
• Serve as primary point of contact between the company and the customers for sending and reviewing all agreements
• Work closely with Accounts Payable and Job Cost for billing and credit related issues relating to contracts and bonds
• Responsible for moving contracts and change orders through the process
• Interface with external customers, subcontractors, vendors, Accounting and Project Management teams
• Track and follow up with clients for outstanding contract documents
• Facilitate and communicate with internal customers until agreements are fully executed

Requirements

• Must have the ability to multi-task, prioritize and take the initiative to provide support/follow-up
• 2+ years’ construction industry experience in a role focusing on one or more of the following: Contract Administration, Site or Project Coordination, Purchasing, and Office Administration.
• Bachelor’s Degree from 4-year college or university
• Complete DAS 140, 142 & SF1413 forms
• Experience working within the Construction or Service Industry (Electrical, General Contractor, etc.)
• Must be self-motivated, hard-working, performance driven, and reliable
• Knowledge of California Prevailing Wage law – a plus
• Proficient in Smartsheet, Docusign, Adobe Acrobat or Blue Beam
• Familiarity with Mechanic’s Liens, Prelims, Wrap Ups/OCIP/CCIP

Benefits

• Education/ Training Reimbursement Benefit
• 100% Employer-paid Life Insurance
• 100% coverage for Medical, Dental, and Vision, including dependents, with no premium cost to the employee
• Paid Time off and Holiday Time Off
• 401k Program w/ Direct Benefit
• Profit Sharing and Discretionary Bonus Program

Training + Development

Interview process

Visa Sponsorship

Security clearance