Junior Office Administrator

Overview

Admin support for Operations: scheduling, data entry, compliance tracking, and communications.

Key Responsibilities

• document control
• sharepoint
• expenditure reporting
• spreadsheets
• portal admin
• travel logistics

Tasks

-Assist with compliance registers, certifications, and document control -Provide responsive, professional administrative support to the Operations team -Provide coordination support for operational initiatives and internal events -Support expenditure reporting and credit card reconciliations -Maintain accurate records and filing systems in SharePoint and Nexus -Schedule meetings, manage calendars, take minutes, and follow up on actions -Contribute to the preparation of internal communications and process updates -Coordinate travel bookings, catering, and logistics for meetings or events -Monitor shared mailboxes, respond to or redirect enquiries appropriately -Update operational spreadsheets, registers, and dashboards -Assist with onboarding checklists, induction coordination, and staff support activities -Administer and maintain the portals that Northrop utilises, including the travel portal and various tendering and compliance portals.

Requirements

• microsoft office
• communication
• teamwork
• organisational
• accountability
• confidentiality

What You Bring

-A helpful, approachable, and team-focused attitude aligned with Northrop’s values -Excellent organisational skills and high attention to detail -Proficiency in Microsoft Office, particularly Excel, Outlook, and Word -Willingness to learn new systems and adapt to changing priorities -Strong communication and interpersonal skills, with a focus on internal customer service -Reliability and professionalism in handling confidential information -Strong sense of accountability and follow-through on commitments -Ability to manage time effectively and follow processes accurately -Ability to work both independently and collaboratively within a team

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Benefits

-Benchmarked salary package with annual salary reviews. -We Empower: Mentoring programs, internal and external training and monthly career development/one-on-ones. -We offer alternative public holiday leave for those needing to substitute another day for a public holiday to celebrate a religious belief, etc. -Salary income protection insurance. -Paid parental leave (primary carer, maternity and partner leave). -Respectful, supportive and collaborative culture.

About Northrop Consulting Engineers

-Multidisciplinary teams handle diverse projects such as school sports precincts, urban subdivisions, and arts centres. -Expertise spans civil, structural, building services, and niche sectors like hydraulic/fire and environmental engineering. -Notable projects include Melbourne Arts Centre, innovative school facilities, and URBNSURF Sydney. -Combines large-firm capabilities with a personalized, long-term client partnership approach.

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