Administrative Assistant

Overview

Assist accounting, handle billing, office tasks and event coordination in Sarasota office.

Key Responsibilities

• mail distribution
• event coordination
• billing processing
• accounts payable
• technical editing
• visitor reception

Tasks

-Receive, sort, and distribute mail/packages -Coordinate, plan, and manage internal and external local office events/parties -Process monthly billings -Coordinate and manage reservations, conference rooms, and appointments -Manage Accounts Payable/Concur expense reporting -Order office and kitchen supplies and restock when necessary -Respond to inquiries professionally in person, over the phone, and online -Technical editing for contracts and reports -Place lunch orders and plan for staff gatherings -Professionally greet visitors and direct them to the correct person or department

Requirements

• communication
• microsoft office
• time management
• bachelor's accounting
• high school
• bookkeeping

What You Bring

-Excellent written and verbal communication skills -Proficiency in Microsoft Office software. -Organizational and time management skills -Bachelor’s degree in accounting -High school diploma or equivalent -Must be in the Sarasota, FL area as this is an in office position. -Familiarity with basic accounting/bookkeeping principles.

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Benefits

-Flexible Work Schedules -Medical/Dental/Vision Insurance Plans -Professional Development and Training -Tuition Reimbursement -Paid Parental Leave -401(k) & ESOP (with company match up to 4%) -Employee Assistance Program

About Respec

-Grew from geology roots into a multidisciplinary firm with global reach and diverse expertise. -Structured across divisions including Mining & Energy, Water & Natural Resources, Data & Technology, and more. -Typical projects span from mine planning and watershed restoration to IT systems and GIS mapping. -Acquired niche firms like Geothermal Resource Group and Enviromin to broaden subsurface and environmental capabilities. -Notable for tackling complex challenges—such as protecting Mt. Rushmore. -Operates from multiple US offices and supports projects in North and South America, Europe, and beyond. -Combines engineering, environmental science, and custom technology to solve real-world, hard‑to‑solve problems. -Prefers hands‑on, problem‑solving jobs in areas like cavern storage, stormwater design, and 3D geology modeling.

Sector Specialisms

Interview Process

-in‑person interviews by appointment only on october 22 and 23.