Administrator

Overview

Provide administrative and reception support for Equans at Royal Infirmary.

Key Responsibilities

• e-permit
• it systems
• invoice processing
• ppm processing
• site reporting
• id cards

Tasks

-Co-ordinate with the Department Managers, Division staff and Equans Staff, delivering effective customer service, providing administrative support and to be an integral part of the team. -Prepare relevant letters to support the wider team. -Assist with collating weekly/monthly site reports. -Assist with processing of PPM’s, Reactive Tasks & Follow-ons. -Undertake reception duties which include Control of contractors via E- Permit system, distribution of visitors PPE & general reception duties. -Assist with processing HR documentation, inductions & update systems. -Assist with compiling Newsletter. -Maintain highest level on confidentiality. -Preparing and Issue of Site ID Cards. -Processing orders, invoices, receipting and billing & cash reconciliation to strict deadlines. -Work co-operatively across multiple IT systems in support of our operational teams on site. -Using the photocopier and scanning of documentation.

Requirements

• word
• excel
• administration
• communication
• healthcare
• cafm

What You Bring

-Knowledge of Microsoft word and excel. -Responsible, trustworthy, and reliable. -Previous experience within Administration is a must. -Exceptional communications skills and have the ability to liaise with management and operatives at all levels. -Experience within a Healthcare environment is advantageous. -Flexible and adaptable to change at a high pace. -Good attention to detail. -Previous knowledge of CAFM Systems – advantageous.

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Benefits

-Employee discount shopping schemes on major brands and retailers. -Holiday purchase scheme. -24/7 Employee Assistance Program and access to mental wellbeing app. -Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes. -Life Cover equivalent to 1.5 times annual salary. -2 corporate social responsibility days per year. -Attractive Employee Referral Rewards Scheme. -24 days annual leave (+ public holidays). -Gym membership discounts. -Access to our growing employee networks. -Cycle to work scheme.

About Equans Uk & Ireland

-It’s part of a global powerhouse operating in 20 countries with a €19.2 billion turnover in 2024. -In the UK & Ireland, the company delivers multi‑disciplinary projects—from town regeneration to smart energy systems. -Expertise spans technical services, facilities management, low‑carbon energy, green mobility, district energy and decentralised renewables. -Typical projects include hospital energy upgrades, heat networks at universities, public sector building retrofits and urban regeneration schemes. -A standout fact: it rebranded from ENGIE in mid‑2021 to sharpen focus and agility in technical and energy services. -Now led by a locally appointed CEO, it combines global scale with regional delivery—blending international muscle with UK‑Ireland focus.

Sector Specialisms

Security Clearance

-ds pvg check required; must be able to pass. -potential disclosure check as noted in role requirements.