Sr. Payroll and Accounts Payable Specialist

Overview

Manage payroll & AP, ensure compliance, support month-end close & tax filings.

Key Responsibilities

• payroll processing
• accounts payable
• bank reconciliation
• tax filings
• month-end close
• cash receipts

Tasks

The Senior Payroll and Accounts Payable Specialist is responsible for managing payroll and accounts payable functions while supporting monthly reconciliations, tax filings, and financial close activities in compliance with U.S. GAAP. This position requires a strong attention to detail, a commitment to meeting deadlines, and a team-oriented approach to supporting the overall accounting function. -Perform monthly bank and balance sheet reconciliations in compliance with U.S. GAAP. -Support the administration of employee benefits programs (e.g. health insurance, retirement plans). -Collaborate with team members to enhance accounting processes and maintain financial accuracy. -Ensure compliance with company policies and procedures, and accounting standards. -Prepare payroll journal entries and reconcile payroll accounts. -Conduct weekly timesheet reviews for accuracy, approvals, and project coding. -Prepare and execute weekly check and ACH payments; reconcile vendor statements. -Work with HR to update employee information for benefits enrollment and changes. -Maintain accurate and up-to-date employee payroll records for new hires, terminations, and compensation changes. -Monitor and control expenses, identifying areas for cost savings and efficiency improvements. -Record and apply daily cash receipts in accounting software (Deltek Vantagepoint) to the appropriate customer or project accounts. -Assist with month-end and year-end close processes, including journal entries and account reconciliations. -Provide documentation and assist with external auditors. -Review, verify, and process vendor invoices, expense reimbursements, and credit card transactions. -Process bi-weekly payroll accurately and on time, ensuring compliance with federal, state, and local regulations. -Maintain vendor and employee payroll records; assist with annual 1099 reporting. -Manage benefits deductions, 401(k) contributions, and wage garnishments. -Prepare and file monthly sales and use tax returns.

Requirements

• excel
• deltek
• gaap
• accounting degree
• problem solving
• communication

What You Bring

An associate or bachelor’s degree in accounting, finance, or related field is required. A minimum of five (5) years of progressive experience in payroll, accounts payable, or accounting. Experience in the AEC (architecture, engineering, construction) industry is strongly preferred but not required. Familiarity with Deltek Vision, Vantagepoint, or equivalent accounting software preferred. Valid driver’s license. Certificates, Licenses, Registrations -Demonstrated professionalism, integrity, and discretion in handling confidential information. -Extensive understanding of general financial accounting and cost accounting. -Strong attention to detail and ability to work accurately in a fast-paced environment. -Highly proficient with Microsoft Office Suite, particularly Excel. -Ability to work independently while effectively prioritizing workload and contributing as a collaborative team member. -Ability to apply and adhere to generally accepted accounting principles. -Strong verbal and written communication and interpersonal skills. -Excellent analytical, organizational, and problem-solving abilities.

People Also Searched For

About Gcw, Inc.

-Evolving into a full‑service consulting and engineering practice, they expanded across Las Vegas, Sacramento and Mesquite. -They handle end‑to‑end delivery: planning, feasibility, design, bidding and construction management for public and private sectors. -Their multidisciplinary in‑house teams include civil, structural, traffic, surveyors, GIS specialists and more. -Notable projects include master‑planned communities, airport roadways, bridges, flood control and wastewater treatment facilities. -They integrate emerging technologies like GIS and advanced structural analysis to solve complex engineering challenges. -The firm stands out for long‑term local partnerships—clients return project after project—and strategic regional expansion.

Sector Specialisms