Technical Administrator

Overview

Admin support for lift contracts, handling docs, reports, procurement, health & safety.

Key Responsibilities

• spreadsheet tracking
• helpdesk report
• cost submission
• coupa processing
• maintenance scheduling
• supplier management

Tasks

-Prepare spreadsheets showing current progress of various processes and spends (Trackers) -Responsible for reviewing the Contract Deliverables Schedule, the Performance Parameter Schedule and generating and reviewing the Helpdesk Report to determine compliance on a monthly basis. -Provide the overall key administration management to the contract -To manage all OH&S related to Project -Submission of costs within contract guidelines -Provide support where necessary across various DIL/OIL contracts, ensuring relevant documentation and financial information is at hand for customer meetings/reports. -To work with EQUANS SHEQ team to ensure compliance with all Health and Safety & CDM regulations and obligations and to assist with entering Near Miss, Safety Observations and Accidents on the portal. -Any other reasonable duties to support the CM and Ops Manager in delivering the LIFTS contracts -Collates programmed maintenance-related data to inform the development of each Schedule of Programmed Maintenance, each quarterly review and each monthly invoice. -Establish and maintain good supplier relations to ensure effective delivery and quality of Installations -Providing technical support to the CM on technical matters -Raising of Purchase Orders and Ensure invoices are received and Goods Receipting in the appropriate manner using COUPA -Assist in Project tenders -Maintain adequate records of Planned/Reactive Remedial Works -Preparation of monthly applications, detailing contract spend on breakdown works and extra to contract works. -Liaising with suppliers and sub-contractors, chasing outstanding invoices for completed works. -Distribution of PPM’s to the Maintenance teams and pursue completion of such works -To produce billing information

Requirements

• sap
• maximo
• coupa
• excel
• driving licence
• organisational

What You Bring

-Needs to be versatile and adaptive -Credible experience within a general administrative position -Excellent organisational skills -Full UK Driving License -Excellent IT skills with Microsoft applications and other in house IT Management systems (Maximo, SAP and Coupa) -Demonstrate good time management skills, working to deadlines and adhering to set procedures. -Proficient IT skills; with the ability to use various computer packages confidently, including SAP, Maximo, Excel and Word. -Excellent communication and customer service skills -Ability to communicate effectively and fluently -Ability to multi-task and manage own workload in a growing organisation -Strong interpersonal, facilitation and presentation skills -Experience in document control is highly desirable

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Benefits

-Attractive Employee Referral Rewards Scheme -Employee discount shopping schemes on major brands and retailers -Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network -Cycle to work scheme -Life Cover equivalent to 1.5 times annual salary -24 days annual leave increasing to 25 after 1 years’ service (+ public holidays) -Gym membership discounts -24/7 Employee Assistance Program and access to mental wellbeing app -Holiday purchase scheme -2 corporate social responsibility days per year -Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes

About Equans

-Teams across 20 countries design, build and operate complex systems—ranging from electrical networks to HVAC and robotics. -Typical flagship projects span high-voltage grids, data centres, EV charging, industrial cooling, fire safety and smart building tech. -A focus on industrial, energy and digital transitions positions the company as a key player in solar farms, smart factories and clean mobility. -Unusual strength in nuclear lifecycle services and clean-room engineering for pharma and microelectronics sets it apart.

Sector Specialisms

Security Clearance

-certain roles may require applicants to undergo a disclosure check.