Executive Assistant

Overview

Provides strategic administrative support to the CEO, handling schedules, travel, and confidential matters.

Key Responsibilities

• calendar management
• travel coordination
• expense reporting
• board logistics
• shipping logistics
• presentation prep

Tasks

Manage calendars, coordinate meetings, and handle national and international travel for the CEO — often with last-minute changes and high complexity Partner closely with the Administrative Assistant to ensure seamless execution of day-to-day administrative tasks and executive office operations Track continuing education and certifications for executives Coordinate multiple travel schedules, prepare detailed itineraries, and manage and submit expense reports Handle all matters with the highest level of confidentiality and professionalism This is not your typical EA role. You’ll be the strategic right hand to the CEO, managing complex schedules, high-level communications, and confidential matters with discretion and finesse. You’ll also work closely with our Administrative Assistant to ensure seamless coordination of daily operations, events, and executive needs across the organization. Prepare and submit executive expense reports and assist with financial statement coordination outside of GP LLC Oversee seasonal communications such as holiday cards Work directly with visionary leaders Maintain accurate filing systems and contact databases Coordinate logistics and materials for board meetings, including scheduling, agendas, and administrative processes Assist with executive events, charitable initiatives, and confidential business and personal matters Provide personal assistant support to the CEO, including errands, event coordination, and family-related logistics Coordinate conference calls, quarterly meetings, and executive communications Manage shipping and courier logistics (e.g., FedEx) for executive materials Assist with the preparation and distribution of executive publications and presentations -Manage calendars, coordinate meetings, and handle national and international travel for the CEO — often with last-minute changes and high complexity -Partner closely with the Administrative Assistant to ensure seamless execution of day-to-day administrative tasks and executive office operations -Track continuing education and certifications for executives -Coordinate multiple travel schedules, prepare detailed itineraries, and manage and submit expense reports -Handle all matters with the highest level of confidentiality and professionalism -Prepare and submit executive expense reports and assist with financial statement coordination outside of GP LLC -Oversee seasonal communications such as holiday cards -Work directly with visionary leaders -Maintain accurate filing systems and contact databases -Coordinate logistics and materials for board meetings, including scheduling, agendas, and administrative processes -Assist with executive events, charitable initiatives, and confidential business and personal matters -Provide personal assistant support to the CEO, including errands, event coordination, and family-related logistics -Coordinate conference calls, quarterly meetings, and executive communications -Manage shipping and courier logistics (e.g., FedEx) for executive materials -Assist with the preparation and distribution of executive publications and presentations

Requirements

• emotional intelligence
• travel coordination
• microsoft office
• 5+ years
• bachelor's
• concur

What You Bring

High emotional intelligence, discretion, and professionalism Experience coordinating complex travel and logistics Experience working with high-net-worth individuals is a plus Exceptional written and verbal communication skills Mastery of Microsoft Outlook, Word, and Excel 5+ years of experience supporting C-suite executives Bachelor’s degree in English, Communications, or related field preferred Experience with Concur is a plus Ability to thrive in a fast-paced, ever-changing environment At Grubb Properties, we’re more than just a real estate investment and management firm — we’re a team driven by purpose, precision, and people. Our leadership team is dynamic, fast-paced, and deeply committed to excellence. We’re now seeking a highly skilled Executive Assistant to support our CEO — a pivotal role at the heart of our organization. -High emotional intelligence, discretion, and professionalism -Experience coordinating complex travel and logistics -Experience working with high-net-worth individuals is a plus -Exceptional written and verbal communication skills -Mastery of Microsoft Outlook, Word, and Excel -5+ years of experience supporting C-suite executives -Bachelor’s degree in English, Communications, or related field preferred -Experience with Concur is a plus -Ability to thrive in a fast-paced, ever-changing environment

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Benefits

Opportunity to shape and grow a key role within the organization -Opportunity to shape and grow a key role within the organization

About Grubb Properties

-Specializes in acquiring, developing, and managing commercial and residential properties across the U.S. -Focus on long-term value creation through sustainable, profitable investment strategies. -Offers a unique blend of institutional-quality investments and a hands-on approach to property management. -Has a strong track record in repositioning underperforming properties to deliver attractive returns. -Distinctive for its commitment to creative, strategic redevelopment in urban and suburban locations. -Notable for its expertise in value-add real estate opportunities, turning potential into performance.

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