Accounts Payable Associate

Overview

Process project invoices and payments for RXR Development team

Key Responsibilities

• invoice processing
• sage accrual
• timberscan workflow
• ebuilder invoices
• aia billing
• weekly reporting

Tasks

-Review Payable Aging -Monitor property taxes for the project team -Complete the accrual process for assigned projects using Sage or Timberscan -Verify vendor contract and change order execution for AIA billings. -Process overhead invoices, including receiving invoices and payment processing via Timberscan workflow. -Track invoices not processed -Collect and process project invoices including trade AIA G702/703(AIA) in Timberline, if applicable -Process checks via Avid Pay and Sage -Liaise with Project Management Team -Verify accuracy of invoices, including project name, commitment number, services rendered, period incurred and quantity, unit price and invoice amount -Respond to payment inquiries from project team and vendors -Work across multiple projects and properties simultaneously -Review commitment to ensure budget available prior to processing invoice -Ensure contracts, commitments and change orders are properly executed -Process construction and consultant invoices via eBuilder -Pay online utility bills as required by the project -Send weekly report to the project team regarding invoice status including any change orders or commitments that need to be processed. -Keep project payments on schedule, closing the books each month on the designated timeline -Ensure mathematical accuracy and completeness of supporting documents for each invoice

Requirements

• ebuilder
• sage300
• excel
• bachelor’s
• accounts payable
• aia

What You Bring

-Knowledge with Timerline, eBuilter, A+ (preferred) -Accounting experience a plus -Bachelor’s degree preferred -Accounting Systems Proficiency: Proficient in using E-Builder and Timberscan to process open invoices for payment and Sage 300 system for tracking paid and open and invoices. Basic Excel proficiency: 1) create documents; 2) input, copy, paste and sort data, and 3) use basic math formulas -At least 3 years of experience in the real estate development industry -Written Communication: Ability to articulate thoughts and ideas clearly and effectively in appropriate written form to persons inside and outside of the organization. -Construction AIA Process: Excellent understanding and execution of AIA review and QA for errors -Invoicing Fundamentals: Proficiency in tracking open invoices not yet uploaded to the system; Ability to review invoices / AIA against commitment and change orders. -Must know how to read and understand an AIA application -3 years’ experience in Accounts Payable

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About Rxr

-Surged under founder Scott Rechler to become a real estate powerhouse. -Develops landmark projects like the Starrett‑Lehigh Building and Terminal 6 at JFK. -Pivoted from office-heavy holdings into multifamily, industrial, life sciences, and logistics. -Operates a structured‑finance platform underwriting commercial real estate loans. -Runs RXR‑Hudson, lending nationally in the hospitality and finance sectors. -Known for transforming underperforming assets with amenities and public-private partnerships. -Converted excess office space into a migrant shelter during a crisis. -Footprint stretches from Phoenix to Tampa while maintaining a vertically integrated model.

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