Purchasing Assistant

Overview

Assist procurement, manage mobile devices, and support purchasing operations.

Key Responsibilities

• data reconciliation
• device lifecycle
• device configuration
• inventory management
• vendor management
• user support

Tasks

-Work towards the overall development of Kojo to track small assets. -Review and approve item quantities and pricing; resolve discrepancies promptly. -Support management with facilities and miscellaneous projects. -Verify all commitments include accurate details: -Update and reconcile data across MDM, ADP, Verizon, and Kojo systems. -Monitor and maintain compliance with the mobile device budget -Solicit quotations from suppliers and subcontractors; source new vendors as needed. -Manage the full mobile device lifecycle, including request approvals, issuance, returns, deactivation, and adherence to security protocols. -Negotiate pricing while fostering positive vendor relationships. -Ensure strict adherence to corporate controls and guidelines. -Identify opportunities for process improvements and innovation. -Develop and enforce mobile device usage agreements; ensure signed agreements are on file for all users. -Track and document device issues and damage; escalate excessive misuse or damage to management. -Provide timely updates on delayed items or extended lead times. -Configure, set up, and troubleshoot mobile devices; ensure all software and security updates are current. -Report outstanding commitments accurately and on time. -Collaborate with management and team members to achieve departmental goals. -Maintain accurate inventory in Kojo and satellite locations; conduct monthly counts and reconciliations. -Occasional travel to satellite locations or jobsites may be required. -Monitor material quality, backlogs, pricing, and vendor performance. -Communicate with field teams and vendors to obtain Proof of Delivery (POD) and enter receipts into the system. -Manage vendor relationships for bulk device purchases, accessories, and related materials. -Maintain strong working relationships with field foremen, mechanics, and apprentices. -Assist Purchasing Agents in coordinating material deliveries to meet job and production schedules. -Provide direct support to end users for device-related issues.

Requirements

• associate degree
• microsoft office
• erp
• mdm
• 2 years
• job/gl coding

What You Bring

-High school diploma required; associate degree or higher preferred. -Proficiency in Microsoft Office; experience with ERP systems and Kojo preferred. -Familiarity with mobile device platforms and MDM systems (e.g., Meraki, Apple Business Manager). -Detail-oriented with the ability to manage multiple priorities and adapt to changing needs. -Ability to troubleshoot basic technical issues and coordinate with IT. -Strong organizational, communication, and time management skills. -Job/GL coding -Minimum 2 years of experience in inventory management, procurement, or administrative support.

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Benefits

-Direct Deposit every Friday -Paid holidays and Paid Time Off -Employee Discounts through the Tickets at Work Program -Competitive salary -Performance Bonus and Safety Bonus -HSA and FSA Spending Accounts - with generous company contribution to HSA -Benefits Effective the 1st of the month following your date of hire -Short and Long-Term Disability and o ther Supplemental Insurance offerings -Company Paid Life and AD&D -Excellent Medical, Dental, and Vision plans -401(k) match - 50% up to 5%

About Bch Mechanical, Llc

-Began as a small HVAC specialist handling quick-turn projects and evolved into Florida’s largest mechanical contractor. -Self-performing HVAC, plumbing, medical gas, piping, and sheet-metal work. -Embraced advanced technologies like 3D CAD/BIM for clash detection and design-build delivery, boosting efficiency. -Typical projects span research labs, industrial/manufacturing plants, education, government, and health-care facilities. -A fast-track division handles smaller direct-to-owner jobs with the same resources as big-ticket builds. -Prefabrication and design-build strengths enable tight schedules and coordinated project execution.

Sector Specialisms