Architectural Department Manager

Description

• Maintain awareness of and coordinate PTO and leaves of absence schedules.
• Verifying all packages are checked prior to issuance. The DM is accountable for the technical quality of work in the department. The DL is responsible for the technical quality of work for the project.
• Continually monitor progress of team members with corrective action plan and provide feedback to identified team members. Seek guidance from Human Resources if necessary.
• Inspire and encourage team members to succeed with honest and positive feedback.
• Host weekly Forecast Meetings with DL’s and revise project assignments as necessary.
• Review and approve all engineering and design SDA’s and project fee estimates for the department.
• Assist the Sales / Marketing Department in preparation of marketing documents like resumes and prior experience.
• Approve team member time sheets (overhead hours), expense reports, and all overtime.
• If necessary, begin team member termination discussions in conjunction with the DOE and Human Resources.
• Review and approve all team member general administration time. Work with Best Practices to have the best practice initiatives available to be executed in case of unplanned project work stoppage or delays.
• Collaborate weekly with all DL’s on budgets and schedules for all the projects in the department.
• Work with discipline specific Best Practices to assist with on-the-job training and communicating discipline specific standards.
• Identify team members with poor performance and inform / seek guidance from Human Resources if necessary.
• Utilizing department specific onboarding processes, informing new team members of our policies, procedures and expectations as a company.
• Assist in keeping on-site/embedded team member current of company activities and news.
• Collaborate with Best Practices to make sure the team member has a good path forward with his/her career development goals.
• Know and understand the team member’s goals, objectives and career interests.
• Assign a Discipline Lead (DL) to begin the SDA document and project fee estimate process.
• Encourage good team member relations and assist in resolving team member conflicts.
• Provide input to the DOE for annual compensation planning.
• Evaluate resumes as they are received for potential department fit.
• Define role descriptions specific to the discipline.
• Working with your Best Practices to determine tools and equipment necessary for team members to perform assignments.
• DM works closely with the BPL to develop Discipline Specific Project Checklists.
• Recognize and reward team member accomplishments.
• Evaluate the need for a direct hire vs contracted resource
• Submit team member training requests complete with costs and hours to the DOE for approval.
• Evaluate Department forecast and make recommendations to the DOE when additional resources are needed.
• It is the responsibility of the DL to notify the DM of all potential project budget and/or project schedule issues. It is the responsibility of the DM to notify the DOE of all potential project budget and/or project schedule issues.
• Develop a team member specific Career Development Growth Plan to aid the team members in obtaining their goals, objectives and career interest(s).
• Accountable for forecasting of all PTO and leaves of absence.
• Conduct formal team member Performance Appraisal annually.
• Perform One-on-Ones monthly and provide team member regular feedback regarding performance.
• Develop and document a corrective action plan and discuss with identified team members (training, new assignment, work habits, etc.).

Requirements

• Fundamental experience with Microsoft Project.
• Ability to deal with complex situations with confidentiality.
• Frequently required to sit at a desk/workstation for long period of time.
• Ability to handle confidential data.
• Strong organizational, prioritization and time management skills to handle multiple tasks and various situations in a fast-paced environment.
• Preferred - NCARB
• Advanced knowledge of Microsoft Word, Excel, Outlook, Access and PowerPoint.
• Ability to analyze unique situations and develop appropriate response.
• Preferred – Deltek Accounting System experience.
• Accountable / Responsible work ethic.
• Required – minimum four (4) year degree in Architecture with RA License
• Body motor skills are sufficient to enable unencumbered movement around an office environment.
• Light Lifting to 20 lbs.
• Ability to speak to and hear team members/clients via phone or in person.
• Good interpersonal communication (verbal and written) skills.
• Ability to work at a computer terminal for extended periods of time.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance