DOB Coordinator

Overview

Liaison managing NYC DOB permits, inspections, and compliance for construction projects

Key Responsibilities

• permit management
• inspection coordination
• compliance oversight
• agency liaison
• client interaction
• safety filings

Tasks

-Manage all After-Hours Work Variance (AHV) permit requests to enable off-hours project work. -Ensure accurate and up-to-date maintenance of all DOB filings, approved documents, and inspection reports throughout the project lifecycle. -Interface daily with clients, executives, project managers, superintendents, architects, engineers, subcontractors, and code consultants—effectively communicating via meetings, correspondence, and conference calls. -Conduct due diligence on open NYC DOB items and develop coordinated scopes of work to obtain final sign-offs, collaborating closely with superintendents, project managers, subcontractors, consultants, and clients. -Oversee and maintain all municipal approvals, permits, drawings, and special inspection reports to ensure compliance with NYC DOB regulations and support efficient project closeout. -Lead efforts to resolve DOB/DOT violations in tandem with Safety team, coordinate with DOB Construction Safety Enforcement to lift stop-work orders, attend ECB hearings, and ensure all compliance and legal obligations are met. -Act as the primary liaison between clients, design teams, consultants, internal project teams, subcontractors, and city agencies throughout all project phases—from preconstruction and filing strategy to construction, inspections, sign-off, and final turnover. -Lead coordination and communication with various city agencies, including DOB, FDNY, DOT, DEP, LPC, MTA, Parks Department, and Con Edison. -Coordinate site safety and occupant/tenant protection filings in partnership with internal Safety Team and safety consultants. -Serve as a key point of contact for resolving complex building code and change-of-use/occupancy issues, coordinating between DOB, consultants, and internal teams while monitoring inspection lead times to ensure project schedules and turnover milestones are met. -Function as a consistent and reliable liaison between DOB, code consultants, and internal project stakeholders. -Manage and synchronize DOB/FDNY inspections, special inspections, and required sign-offs in collaboration with design teams and code consultants to secure Certificates of Occupancy.

Requirements

• dob now
• fdny
• cmic
• organized
• multitask
• tco

What You Bring

-Familiar with filing procedures for Initial Applications, PAAs, Limited Alteration Applications, Alteration Type 1 & 2, Temporary Certificates of Occupancy (TCO), and Place of Assembly applications. -Skilled in DOB NOW and FDNY filing systems, with a strong understanding of the documentation and processes required to secure agency approvals and permits. -Knowledgeable in navigating other agency processes such as DOT, LPC (Landmarks), and MTA, particularly as they pertain to interior construction. -Comprehend internal procedures, such as navigating CMiC Management program, understanding of billing/AP process when dealing with AHV issuance and/or on-boarding filing rep, AOR/EOR for OPP & TPP requirements. -Highly organized and efficient, with the ability to manage multiple priorities and navigate complex agency processes with persistence and professionalism -Deep understanding of TCO and Place of Assembly processes, including all required steps and documentation.

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About Structure Tone

-Now part of the STO Building Group family, leveraging collective expertise across North America and Europe to deliver large-scale projects. -The firm manages end-to-end construction—from site analysis and design-constructability reviews to new buildings and fit-outs. -Typical projects span commercial offices, hospitals, schools, labs, retail outlets, hotels, data centers, and government facilities. -Its technical depth includes complex mission-critical environments and life-science labs that demand precision and coordination. -With a history of high-profile urban builds, the company is known for seamlessly integrating cutting-edge design and execution. -As a privately held, multi-brand organization, it taps into shared resources and bonding capacity to handle massive, multi-market endeavors.

Sector Specialisms