Team Administrator

Overview

Provide admin support to risk advisory team, managing files, schedules, travel

Key Responsibilities

• file management
• schedule management
• database updates
• travel coordination
• meeting coordination
• client support

Tasks

-Assisting other members of the Practice Group with overflow work -Collating and preparing information for meetings, both internal and external. Producing and circulating agendas and itineraries, as appropriate -Assisting Legal PAs and Business Development with preparation and sending out brochures to prospective clients and management of the interface with the Marketing Group including provision of contacts for seminars -Updating lawyers' client contact databases -Dealing with enquiries from internal and external callers -Assisting with managing fee earner electronic schedules, arranging meetings/appointments and lunches both internally and externally as needed. Liaising with reception to ensure all room bookings and hospitality requirements are in place -Answering incoming telephone calls in a professional manner -Maintaining the filing system (both paper and e-mail based). Ensuring that all files are kept up to date at all times. Setting-up and maintaining new filing systems. Printing-off matter related e-mails on request and ensuring paper copies are held on the appropriate file. Archiving and retrieving files and deeds from storage as required -Taking and relaying messages (ensuring that lawyers and clients receive those messages promptly, particularly if they are out of the office) -Assisting Legal PAs with travel and accommodation arrangements for local, national and international travel (and ensuring that those arrangements comprise the most cost effective solution to meet the legal or client team's travel requirements)

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Benefits

-Carers’ leave (up to five paid days’ leave towards caring responsibilities) -Private healthcare policy -Contributory pension of up to 5%. -Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan. -Cycle to work scheme. -Death in service cover (4 x base salary). -25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days.

About Pinsent Masons

-Focus on innovation and client-centered solutions supporting diverse industries. -Work spans high-profile infrastructure, energy, and technology projects worldwide. -Legal expertise covers construction law to commercial contracts and dispute resolution. -Reputation for delivering complex, cross-border projects with a collaborative approach. -Notable recent projects include advising on major renewable energy projects and global infrastructure initiatives. -Deep specialization in sectors such as energy, real estate, and transport. -Growth driven by commitment to excellence and ability to adapt to new challenges in the legal landscape.

Sector Specialisms

Interview Process

-two interview stages per vacancy -first stage conducted virtually -second stage usually in person at the office