Department Administrator

Overview

Coordinate office tasks, support admin/financial functions for busy department.

Key Responsibilities

• b2o invoicing
• excel spreadsheets
• system updates
• file management
• fee sharing
• contact database

Tasks

-Raising invoices and credit notes using the B2O system -Supporting local marketing activities, including updating online adverts, ordering brochures and signage, and logging print adverts -Supporting job file management, including opening, maintenance, closure, and archiving in line with procedures and compliance requirements -Updating internal systems such as Engage and local agency databases -Attending and contributing to meetings, as required -Handling incoming calls and accurate message taking -Creating and maintaining spreadsheets, schedules, and lists using Excel (intermediate level) -Prioritising and managing daily workloads for a busy team -Typing and formatting correspondence, reports, and PowerPoint presentations -Creating new customer and supplier records on B2O/Workday -Maintaining team records, including meeting minutes, work in progress reports, and forecasting documents -General office coordination including monitoring and restocking office supplies, scheduling services, managing office supplier invoices, and coordinating with internal IT for equipment upgrades and asset logging -Managing international fee shares and intercompany agreements -Registering new opportunities and jobs on internal systems, creating conflict check reports, and maintaining appropriate filing -Assisting with ad hoc duties and contributing to team-wide or business unit initiatives -Assisting with the preparation of engagement letters, ensuring proper signing and storage -Managing and updating team contact databases

Requirements

• communication
• organisation
• professionalism
• administration
• microsoft office
• workday

What You Bring

-Strong communication skills, both verbal and written -High level of organisation, time management, and attention to detail -Professionalism and discretion when dealing with sensitive information -Ability to manage multiple tasks and prioritise effectively in a fast-paced environment -Proven experience in an administrative or office coordination role, ideally within a professional or corporate environment -Confident IT user with proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with systems like Workday or similar platforms

People Also Searched For

About Cushman & Wakefield

-With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight. -Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management. -The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare. -A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.

Sector Specialisms