Administrative Assistant (Intermediate)

Overview

Provide admin support for engineering documents, meetings, travel, and team coordination.

Key Responsibilities

• task prioritization
• document assembly
• records management
• engineering delivery
• calendar management
• meeting coordination

Tasks

-Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines. -Assist with planning team building and other social gathering. -Assembling and transmitting documents and correspondence internally and externally to staff and clients in various formats. -Provide guidance and mentorship to other administrative staff in the operation. -Management of records and maintaining confidentiality in accordance with departmental and corporate requirements. -Timely and proper delivery of various engineering documents, including correspondence, records of meetings, technical memoranda, discussion papers, contract documents and technical specifications, reports, and proposals. -Updating resumes and team calendars. -Coordinating meetings, travel, lunch and learns and social gatherings as required.

Requirements

• ms office
• sharepoint
• adobe acrobat
• indesign
• 5+ years
• office administration

What You Bring

-Proficient in MS Office, including word processing (Word), spreadsheets (Excel), presentations (Power Point), collaboration (Teams). -Superior organizational and time management skills; strong attention to detail. -Website maintenance (SharePoint) and database management skills are an asset. -Knowledge of PDF-Xchange or Adobe Acrobat is an asset. -5+ years experience providing administrative support, preferably in an engineering or architectural or other professional services environment. -Experience in InDesign is an asset. -Able to work in a fast-paced office environment and remain calm in stressful situations. -Available to work overtime as required or requested, occasionally at short notice. -Strong oral and written communication skills and technical writing skills. -Superior interpersonal skills and a strong team player. -Diploma or undergraduate degree in Office Administration an asset.

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Benefits

-Ongoing support for your growth and development, including a formal professional development program, mentoring programs, training opportunities, and professional designation support. -Competitive salary and benefits, including a fitness allowance, and company-matching pension program. -A hybrid work environment that allows for a combination of working from home and in the office.

About Associated Engineering

-Founded in Edmonton in 1946, the firm grew from a local practice into a national consultancy spanning multiple offices. -Driven by technical excellence, it has earned awards like Canada’s Schreyer Award multiple times and platinum Best Managed status. -Projects range from bridge rehabilitation and water treatment plants to airport tunnels and marine habitat restoration. -Its services weave together urban planning, civil and environmental engineering, landscape architecture, and asset management. -Specialisms include sustainability-focused work in buildings, energy systems, water infrastructure, transportation networks, and environmental science.

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