Administrative Assistant - Construction

Overview

Provide admin, purchasing, AP, and clerical support for construction and architecture/engineering teams.

Key Responsibilities

• document approval
• vendor waivers
• contract management
• invoice auditing
• data entry
• job monitoring

Tasks

-Track time sensitive document approvals -Assisting with vendor lien waivers. -Assisting both Departments with various administrative tasks. -Prepare and understand entity contracts, including terms and conditions -Auditing invoices, statements, purchase orders, etc. -Ensure all closeout documentation is received -Prompt and efficient data entry of AP invoices and purchase orders. -Tracking subcontracting labor invoice costs and progress payments. -Assist in the monitoring of job progression -Organize and maintain physical and digital files

Requirements

• jde
• onbase
• ms office
• associate degree
• 3+ years
• customer service

What You Bring

-JDE and Onbase experience preferred -Ability to work independently and carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices -Ability to anticipate work needs and interact professionally with employees and vendors. -Self-starter, attention to detail, and thoroughness. -Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service -Excellent computer proficiency (MS Office – Word, Excel and Outlook) -Associate’s Degree preferred -3 or more years of experience as a bookkeeper, office manager, or in a related accounting function -Solid verbal and written communication skills. -Ability to operate related office equipment, such as computers, 10-key calculator, and copier. -Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers -Excellent organizational skills and attention to detail.

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Benefits

-Comprehensive wellness plan that includes reimbursement for gym memberships -Dental & Vision insurance -Competitive health care plan with low deductibles -A Safe Harbor 401(k) retirement plan -Annual paid time off benefits

About Cafaro

-The company grew from its roots in grocery plazas into super-regional malls. -Headquartered in Niles, Ohio, with a focus on blending shopping, dining, and entertainment. -Known for innovative reinvestment in properties, including unique ventures like cinema additions and lifestyle center transformations. -In 2009, leadership transitioned to the third generation, maintaining a legacy of family-led innovation.

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